MINUTES OF A REGULAR MEETING

 

May 10, 2005

 

The meeting was called to order at 5:30 p.m. by Mayor Ormon Sullivan. 

 

A roll call was taken which showed council members Larry Murray, John Gardner, Guy Coleman, Robert Yack, and Dave Woolstenhulme, present.  The Mayor stated that the meeting was a regularly called meeting and that notice of the time, place and agenda of the meeting had been provided to the local news media and to each member of the governing body.

 

Others present included City Manager Brad Hancock, City Recorder Carolyn Wilcken, Nathan Brown, Wendell Roberts, Christi Brighton, Kevin Brighton, Daniel Augustus, and Lane Yack.

 

Opening prayer was given by Carolyn Wilcken

 

MINUTES

 

Minutes of the meeting of April 26, 2005, were adopted after revision.

 

PURCHASE ORDERS

 

A motion was made by Councilman Woolstenhulme to approve the following purchase orders.  Motion seconded by Councilman Coleman.  Motion carried unanimously.

 

 

41551

American Leak Detection

$   3,055.00

41382

Burdick Paving

4,950.00

41346

Basin Builders

1,875.00

41483

Century Equipment

649.57

41383

C.E.D.

982.69

41215

Dry Gulch Irrigation

916.00

41409

Freedom Mailing

747.29

41272

Grand Junction Pipe & Supply

1,039.36

41161

Horrocks Engineering

9,612.65

41454

K & D Patching

1,056.00

41275

Lamar Long Plumbing

1,352.00

41460

Mountainland Supply

504.00

41214

Modern Display

7,802.50

41349

Rocky Mountain Turf

1,357.37

41511

Tri  County Concrete

558.42

41601

Uintah Basin Standard

284.76

41162

LCL Oil

6,167.30

 

Cellular One

1,186.39

 

UBTA Communications

1,900.97

 

Moon Lake Electric

10,122.83

 

K & K Sanitation

34,618.81

 

Questar Gas

1,364.54

 

Joel D. Berrett, Attorney

500.00

 

Allred & McClellan, P.C.

    2,937.52

 

$95,540.97

 

 

SENIOR CLASS REQUEST

 

Nathan Brown, representing Union High  School, came before Council seeking permission for the senior graduating class to have use of the swimming pool from 3:00 a.m. to 5:00 a.m. on June 3 for senior class graduation activities   After discussion, a motion was made by Councilman Coleman to authorize use of the city swimming pool by the Union High School senior graduating class as has been done the past number of years.  Motion seconded by Councilman Yack.  Motion carried unanimously.

 

BID REVIEWS

 

Mayor Sullivan reviewed with Council the bids received for computer maintenance and providing gas for city vehicles.  The results were as follows:

Computer Bid – Roosevelt City received only one bid and it was from Mark Murphy who is currently maintaining Roosevelt City’s computers.  Mark bid $1,500 to install the new computers that the city is going to lease from Dell.  Mark stated it would take about two days to do the change out.  His bid would be $400 for up to 25 hours per month.  Any month that requires over 25 hours would increase the cost by $35 per hour.  This bid also includes maintenance of Roosevelt City’s web page.  Council discussed the suggestion of converting this contract to a part-time position with Roosevelt City.  Council discussed the matter with the majority feeling that a contract would be in the best interest of the city at this time.  If in the future we needed to review a part time position it could be done at that time.  After discussion, a motion was made by Councilman Woolstenhulme to accept the bid from Mark Murphy for a five year period.  Motion seconded by Councilman Gardner.  Motion carried unanimously.

Gas Bid – Roosevelt City received two bids for providing fuel.  Western Petroleum quoted a price of .085 above rack price.  LCL quoted a price of .058 above rack price.  LCL had the lowest bid.  After discussion, a motion was made by Councilman Gardner to accept the bid from LCL Oil.  Motion seconded by Councilman Coleman.  Motion carried unanimously.

 

JUVENILE WORKFORCE DISCUSSION

 

Wendell Roberts came before Council and explained he is the senior youth probation officer in our area.  Wendell explained that he is working to promote a program that has been done in other areas which has been successful in other areas.  Wendell is asking that Roosevelt City consider entering into a contract with Juvenile Court to have five juvenile offenders participate for 15 hours per week per individual on city work crews during the summer months.  The cost would be $500 per month.  This amounts to about $.60 per hour.  Wendell explained that this gives the juveniles an opportunity to work off fines and restitution and gives the city an inexpensive labor force.  Wendell also explained that the juvenile work crews would have their own supervisors and transportation.  After discussion, a motion was made by Councilman Coleman to move forward to participate in this program by drafting an agreement and have the Council Discretionary budget fund it.  Motion seconded by Councilman Gardner.  Motion carried unanimously.  Brad and Wendell will get together to draft a contract.

 

AIRPORT INDUSTRIAL PARK STREET

REQUIREMENTS DISCUSSION

 

City Manager Brad Hancock stated that there is a great deal of activity in the Airport Industrial Park at the present time.  Brad explained that the property owners and developers are concerned with our strict street requirements and the costs that are involved in coming into compliance as well as the fact that heavy truck traffic will cause damage to the pavement.  Council then discussed whether or not it is necessary to have curb and gutter along with the oiled road in that area.  A motion was made by Councilman Murray that curb, gutter and sidewalk not be required at this time, that it could be done later, but paving would be required, especially in view of the fact that Roosevelt City has experienced problems in the past from allowing the paving to be waived as was done in the Cottonwood Creek Subdivision.  Councilman Murray stated that the sidewalk, curb and gutter could be done later if the property owners ever decide they want them, but the property owners would have to pay for it.  Motion seconded by Councilman Coleman.  The mayor called for a vote.  Four Councilmen voted Nay with Councilmember Yack abstaining due to a personal interest in the property being discussed.  A motion was then made by Councilmember Murray to allow roads to go in without curb, gutter, sidewalk and paving if property owners would accept responsibility for all maintenance on the gravel road after installing it according to the city engineer’s specifications.  At such time as the roads are to be paved and the other improvements are to be put in, the cost will be borne by the property owners.  Motion seconded by Councilman Gardner.  Councilman Yack abstained.  Motion carried.  Councilman Murray made a motion that authority be given to issue building permits with these stipulations attached in the Airport Industrial Park when the gravel roads have been constructed to city specifications.  Motion seconded by Councilman Gardner.  Motion carried.  Councilman Yack abstained.

 

BUSINESS LICENSE APPLICATIONS

 

Council reviewed a business license application from Wind River Wireless from Alfred Stringham.  After review and discussion, a motion was made by Councilman Murray to approve this application.  Motion seconded by Councilman Coleman.  Motion carried unanimously.

 

EXECUTIVE SESSION

 

A motion was made by Councilman Murray to go into an executive session to discuss a property matter and a personnel matter and at the end of the discussion, go back into regular session.  Motion seconded by Councilman Woolstenhulme.  Motion carried unanimously.

 

AIRPORT BOARD FBO DISCUSSION

 

Brad Hancock reported that after being requested to do so from the Roosevelt City Airport Board, Howard Harding has submitted a proposal to operate a Fixed Base Operation at the Roosevelt Municipal Airport.  This would include his receiving the revenue from the big hanger with the current lessee’s remaining the same.  The city would continue providing the fuel and the city would continue to receive the income with Howard being responsible to do the actual fueling of aircraft.  Howard’s son would live in the airport apartment and guarantee coverage eight hours per day five days per week.  With Howard working at the airport as often as he is, this coverage would be extended.  The Airport Board was unanimous in recommending that Council accept this arrangement.  A motion was made by Councilman Yack to accept the operating agreement with Howard Harding as presented.  Motion seconded by John Gardner.  Councilman Murray recommended doing a physical inspection of the facility and including a requirement that there be no excessive storing of parts and equipment and that the hangers and airport area be kept clean and professional looking.  The City Manager, the Councilman assigned to the airport and Airport Committee are to meet a minimum of every six months to inspect and review this arrangement.  It was recommended that the contract be written for annual renewal.  Motion carried unanimously.

 

GOLF COURSE COMMITTEE MEETING

 

Brad Hancock gave Council a Golf Hanger Private Cart Policy to review.  This was drafted on the recommendation of the Golf Course Committee.  Apparently there are a number of hangers placed on city property that are not paying the lease payment.  This policy provides a provision requiring hangers to be numbered by the city.  After discussion, a motion was made by Councilman Woolstenhulme to accept the policy with an added provision that only golf carts be stored in the hangers.  Motion seconded by Councilman Coleman.  Motion carried unanimously.

 

ENGINEERING SERVICES AGREEMENT

 

Roosevelt City has one more year with Horrocks Engineers before there is a need to advertise for engineering bids.  However, a written contract outlining the agreed terms is required by the Community Development Block Grant Program and Community Impact Board for funding.  After review and discussion, a motion was made by Councilman Yack to approve signing the written contract with Horrocks Engineers.  Motion seconded by Councilman Woolstenhulme.  Motion carried unanimously.

 

ROAD CLOSURE REQUEST

 

Councilman Murray reported that Tom Ellingsford is requesting that the middle one-half of the road be closed that is located at 200 South and 200 East for the grand opening of his business known as Ellie’s EZ Stop.  This will be a two-day event and is scheduled for June 10th and 11th.   The Main Street Committee is also planning to participate with Tom in his grand opening activities.  After discussion, Council agreed to close the middle half the street with the approval of the businesses and housing on this street.

 

UBIC PARADE CHAIRMAN

 

Councilman Woolstenhulme reported that Beverly Hansen has given notice that she will not be Chairman of the UBIC parade this year as she focusing her efforts towards her job as Main Street Coordinator.  The UBIC event is not a Roosevelt city sponsored activity. The UBIC is a private non-profit organization that Roosevelt City allows the use of city property, equipment and covers their liability.  The UBIC Chairman Chad Mortensen has been notified by Beverly and they are making other arrangements.

 

MAIN STREET BEAUTIFICATION

 

It was reported that the potting soil has been changed in the downtown flower pots.  It was also reported that due to age, Ellen Rawlings can no longer take care of Teddy Park.  City crews will be responsible for mowing and Guy Coleman stated he will make arrangements for any other work to be done.

 

A motion was made by Councilman Coleman to adjourn the meeting.  Motion seconded by Councilman Gardner.  Motion carried unanimously.

 

Meeting adjourned at 9:00 p.m.

 

 

_________________________________

Ormon Sullivan, Mayor

 

 

ATTEST:

 

 

_________________________________

Carolyn Wilcken, Recorder