MINUTES OF A REGULAR MEETING

 

July 27, 2004

 

 

The meeting was called to order at 5:30 p.m. by Mayor Ormon Sullivan. 

 

A roll call was taken which showed council members Larry Murray, John Gardner, Guy Coleman, Robert Yack, and Dave Woolstenhulme, present.  The Mayor stated that the meeting was a regularly called meeting and that notice of the time, place and agenda of the meeting had been provided to the local news media and to each member of the governing body.

 

Others present included City Manager Brad Hancock, City Recorder Carolyn Wilcken, Alex Eddington, Patrick Lemon, Steve Hooley, Bobbi Winterton, Ray Grant, Jean Liddell, Joyce Larsen, Bruce Dart, Donald Grigg, Lamar Long, Don  Winterton, Larry Ross, Lhea Hicken, Lanny Ross, Max Patry, Pat Patry, Ron Winterton, Lori Winterton, Park Burdick, Darren Price Leon Ross, and Geoff Liesik.

 

Opening prayer was given by John Gardner.

 

MINUTES

 

Minutes of the meeting of July 13, 2004, were adopted after revision.

 

PURCHASE ORDERS

 

A motion was made by Larry Murray to approve the following purchase orders.  Motion seconded by John Gardner.  Motion carried unanimously.

 

 

39396

Craig Labrum

$    531.00

39854

Mountainland Supply

641.09

39619

Dell Marketing L.P.

1,457.79

39508

Dura-Crete Inc.

560.00

39782

Gopher Sports

742.07

39621

Junior Hicks

1,109.40

39587

K & D Patching

1,145.75

39841

L.C.L. Oil

1,300.00

39954

Rocky Mountain Turf & Industrial

603.02

39839

US Design

2,262.48

39622

Utah State Division of Finance

20,000.00

 

Utah State Tax Commission

5,870.17

 

CellularOne

    1,113.77

 

 

TOTAL

 

$37,336.54

 

MEADOWLARK SUBDIVISION WATER CONNECTIONS

 

City Manager Brad Hancock explained that Meadowlark Subdivision has a total of six lots in Ballard.  There are three finished homes at this time with three more are to be built to complete this subdivision.  One home is close to being finished and needs a water connection.  James Wilcox approached Council stating that he needs to purchase four out-of-city water connections.  He has 8 Class “E” water shares valued at $1,250 for a total of $10,000 that he would be willing to surrender against four hookups valued at $14,000.  He would need to pay the $4,000 difference in cash.  After asking if Mr. Wilcox had additional shares, he stated that he has additional water shares he may trade instead of paying the cash.  Mr. Wilcox stated that 11 shares of Class “E” water is worth a total of $13,750.  After discussion, a motion was made by Guy Coleman to accept 11 shares of Dry Gulch Class “E” water for 4 out-of-city water connections.   Motion seconded by Dave Woolstenhulme.  Motion carried unanimously.  Mr. Wilcox was instructed to bring the 11 shares of water to the City Building in order to take them to the Dry Gulch office with a city representative to make the transfer.

 

AIRPORT AWOS MAINTENANCE CONTRACT

 

Finance Director Mike Davis discussed the airport AWOS maintenance contract needs to be signed with Aviation Systems Maintenance, Incorporated (ASMI) of Lenexa, Kansas.  After discussion, a motion was made by Dave Woolstenhulme to authorize signing the Airport AWOS Maintenance Contract.  Motion seconded by Guy Coleman.  Motion carried unanimously.  One amendment to the contract required notifying to the city whenever inspections are conducted.

 

PARADE CANDY DISTRIBUTIONS DISCUSSION

 

Police Chief Steve Hooley reported on the procedures he needs to follow to receive permission from UDOT (Utah Department of Transportation) to hold a parade on a state highway and distribute candy.  City Manager Brad Hancock reported that he had a conversation with attorney Dave Church who represents our liability insurers and Mr. Church has no problem with the distribution of candy as long as the candy is distributed next to the curbs and is not thrown from the parade entries.   Chief Hooley stated that he is comfortable with the liability issue as long as our insurance carrier has agreed that it is not a major liability to Roosevelt City.  A motion was made by Dave Woolstenhulme to accept the policy of distribution of candy during parades as drafted by City Manager Brad Hancock.  Motion seconded by Robert Yack.  Motion carried unanimously.

 

PUBLIC HEARING – ANNEXATION POLICY PLAN

 

A public hearing was held on the State mandated annexation plan.  Council Member Guy Coleman, who also serves on the Planning and Zoning Board, explained the intent of the Annexation Policy Plan.  Johnson Water District representative Lanny Ross, asked if there would be a conflict with property already serviced by Johnson Water District if it were to be annexed into Roosevelt City.  City Manager Brad Hancock explained that it would not be Roosevelt City’s intent to duplicate services.  It was suggested that Johnson Water and Roosevelt City Water negotiate a letter of understanding regarding how both entities would be providing services.  Several citizens expressed concern with their properties being annexed.  Max and Pat Patry asked questions about the zoning requirements if their property were to be annexed and if they would be required to put in utilities and improvements in order to sell property they own by the airport.  Mr. Hancock said he did not think they would have to put in improvements to sell their property in small acreages but would have Roger Eschler contact them to clarify it.  Although the public hearing was not for the intent of annexing anyone’s property, it was suggested that those having annexation questions or concerns contact Zoning Director Roger Eschler so any zoning concerns could be addressed.

 

FINANCIAL STATEMENT – JUNE 30

 

Finance Director Mike Davis discussed the June 30 closeout financial statement.  This closes out the year and the auditor will now be able to begin his auditing process for the 2005 fiscal year.

 

CERTIFIED TAX RATE PUBLIC HEARING

 

To comply with state law, the county must first send out property tax notices.  The latest the hearing can take place is August 17th.  Council discussed personal scheduling conflicts for that date.  Mike will verify whether or not it will be possible to hold the public hearing on August 10, 2004, at 6:00 p.m.  A motion was made by John Gardner to set the public hearing for August 10th if it complies with the time requirement and if not, to hold it on August 17, 2004.  Motion seconded by Dave Woolstenhulme.  Motion carried unanimously.

 

AIRPORT BOARD VACANCY

 

Council reviewed recommendations to fill the vacancy on the Airport Board created when Perry  Taylor moved.  After discussion, a motion was made by John Gardner to fill the vacancy by asking Junior Hicks to serve on the Airport Board.  Motion seconded by Larry Murray.  Motion carried unanimously.

 

DURIGAN TEST WELLS REPORT

 

Three sixty foot monitoring test holes have been drilled at Durigan Wells.  The water table on all wells averaged 11 feet below the surface.  These monitoring wells will be used to collect groundwater level data at a future time.

 

WATER USE REPORT

 

All wells are producing at full capacity at this time and there is no more irrigation water available

so recreational properties and cemetery are being watered with culinary water.  To date we have been able to keep up with demand with the new moratorium on watering.  The cooler temperatures have also helped.

 

DUCHESNE COUNTY ROADS

 

Mayor Sullivan reported on a meeting that was held with Duchesne County Commissioners regarding growth issues.  County Commissioners asked if Roosevelt City would participate in the cost of extending the Bluebell Road to Highway 121 as there is a small part of the road that is within Roosevelt City.  Council discussed the fact that funds were not available to put toward this and the Federal Aviation Administration would be giving Roosevelt City grant money to reroute the road next to the airport on the north side, which is exclusively a county road.  It was recommended that a meeting be set up with the County Commissioners, Mayor Sullivan, and City Manager Brad Hancock to discuss these two roads.

 

BUSINESS LICENSE APPLICATIONS

 

Council reviewed a business license application from Vaughn Parrish for apartments at 132 West 100 North.  After review and discussion, a motion was made by Robert Yack to approve this application.  Motion seconded by Dave Woolstenhulme.  Motion carried unanimously.

 

COUNCIL CONCERNS

 

A motion was made by Dave Woolstenhulme to adjourn the meeting.  Motion seconded by John Gardner.  Motion carried unanimously.

 

Meeting adjourned at 8:40 p.m.

 

 

_________________________________

Ormon Sullivan, Mayor

 

 

ATTEST:

 

 

_________________________________

Carolyn Wilcken, Recorder