MINUTES OF A REGULAR MEETING

 

July 8, 2003

 

 

The meeting was called to order at 5:30 p.m. by Mayor Lloyd Burton. 

 

A roll call was taken which showed council members Beverly Hansen, Sterling Rees, Russ Cowan, Larry Murray, and John Gardner present. The Mayor stated that the meeting was a regularly called meeting and that notice of the time, place and agenda of the meeting had been provided to the local news media and to each member of the governing body.

 

Others present included City Manager Brad Hancock, City Recorder Carolyn Wilcken, Mark Reyhlick, Cheryl Searle, Tammie Pierce, Charmaine Hurley, JoDeene Edrington, Sanna Lee Hennefer, Jeremy Murray, Machelle Fitzgerald, Lorie Evans, John B. Gale, George A. Dean, Roger Eschler, Chad Mortensen, Percy Stewart, Mark Stewart, and Bill Walley.

 

The opening prayer was given by Brad Hancock.

 

MINUTES

 

A motion was made by Russ Cowan to approve the minutes of the meeting of June 24, 2003, after revision.  Motion seconded by Sterling Rees.  Motion carried unanimously.

 

PURCHASE ORDERS

 

A motion was made John Gardner to approve the following purchase orders.  Motion seconded by Beverly Hansen.  Motion carried unanimously.

 

 

37405

MCI Worldcom

$      877.36

 

 

 

37380

37360

371403740437403373983730437303

37392

 

UBTA

UBET

McKeachnie & Allred

Intermountain Farmer

Duchesne County Auditor

Mountainland Supply

L.C.L. Oil

Freedom Mailing

Jones Paint & Glass

Burdick Paving

Royal Wholesale

Jones Paint and Paint

Moon Lake Electric

2,011.97

610.59

4,293.00

2,039.00

3,750.00

691.88

4,139.39

721.11

531.98

1,753.50

790.68

564.08

18,058.36

 

 

37071

Cindy Barton-Coombs

U. L. G. T.

CEM Sales & Service

700.00

54,989.00

     1,568.00

 

$98,089.90

 

 

 

JULY 4TH CELEBRATION

 

Mayor Lloyd Burton wanted to go on record as thanking Beverly Hansen for her efforts in organizing the July 4th parade.

 

PUBLIC SAFETY & CORRECTIONS LEASE RENEWAL

 

Cheryl Searle of the State of Utah Division of Facilities Construction and Management office came before Council to seek renewal of contracts for lease of space owned by Roosevelt City.  There are two contracts, one for the Adult Parole and Probation office building just north of the Municipal building and two offices for the Highway Patrol in our Municipal building at the Police Department section.  Ms. Searle is seeking lease renewal for five years commencing July 1, 2003, until June 30, 2008.  There were no changes in these two contracts from the prior five year contracts except the change in dates.  Councilmember Larry Murray asked how much was being paid to the city for these leases and if the cost was similar to what was being paid elsewhere.  Ms. Searle stated that $8.00 a square foot was standard throughout the state.  Council Member Russ Cowan expressed concern that there was no provision for Council to review the lease on an annual basis to consider increasing operation and maintenance costs.  After discussion, a motion was made by Russ Cowan that Roosevelt City enter into a five year lease agreement with an added attachment authorizing Roosevelt City Council and the State to review these lease agreements on an annual basis to consider any increases in operation and maintenance costs to be passed on to the Leasee.  Motion seconded by Larry Murray.  Motion carried unanimously.

 

LIBRARY – POOL PARTY REQUEST

 

Library Director Lorie Evans came before Council seeking permission to use the swimming pool for the children participating in the library summer reading program.  Lorie is asking for use of the pool on Wednesday, August 20 from 11:00 a.m. until noon.  Lorie has had discussions with Pool Manager Kirk Wentworth and they have agreed on the date and time.  This would involve an average of 80 children and would not interrupt already scheduled pool use.  After discussion, a motion was made by Beverly Hansen to authorize use of the city swimming pool by Duchesne County Library for a pool party for the youth participating in the summer reading program.  Motion seconded by John Gardner.  Motion carried unanimously.

 

BUSINESS LICENSE APPLICATIONS

 

Council reviewed business license applications from the following:

 

            Hole Shot Cycle Repair from Shawn Taylor

            Snap N’ Scrap from Alan C. Ginn

            DZ Nuts & Bolts Performance from Andy Betts

            Randey’s Shoes from Dovie Griffin

 

After review and discussion, a motion was made by Beverly Hansen to approve these business license applications.  Motion seconded by Larry Murray.  Motion carried unanimously.

 

PUBLIC HEARING – PERMANENT COMMUNITY IMPACT BOARD

MAIN STREET PROJECT APPLICATION

 

Mayor Lloyd Burton opened this public hearing.  City Recorder Carolyn Wilcken read an attachment to the application explaining the proposed Main Street Project which includes demolition and removal of old sidewalks and streetlights in the downtown area with replacement of new handicapped accessible intersections and sidewalks, new streetlights, a traffic control device on Highway 40 and State Street, a Centennial Park at Lagoon Street and Main Street, and a general face lift to Main Street to hopefully attract business and retail development.  Mayor Burton then asked if any members of the public wished to comment.  Local businessman Chad Mortensen stated that when new businesses want to locate here they will have an improved downtown in which to locate.  Chad reported that the existing business people are beginning to believe improvements may be possible.  Another businessman, John Gale, stated that improvements will enhance the opportunities and increase interest for people to stop and see what we offer in our business district.  Public Works Director and member of the Main Street Committee, Roger Eschler reported that the Main Street Committee is excited about the possibility of accelerating their efforts in enhancing Main Street through this application.  Council Member Beverly Hansen stated that she feels we have a responsibility to enhance the downtown in order to attract people to stop downtown and reported that Roosevelt City should realize an increase in sales tax revenue, as well as resolving our concerns with handicapped accessibility.  Everyone in attendance was in support of this application for funding.

 

PUBLIC HEARING – ORDINANCE 2003-311

BACK FLOW PREVENTION

 

Mayor Lloyd Burton opened the public hearing on Ordinance 2003-311, an ordinance for the prevention of backflow and cross-connection control of the Roosevelt Municipal water system.  City Manager Brad Hancock explained the intent of this ordinance is to prevent any contamination of our drinking water.  Mayor Burton asked if there were any public comments.  There were none.  After discussion, a motion was made by Beverly Hansen to approve Ordinance 2003-311 as presented.  Motion seconded by Sterling Rees.  Motion carried unanimously.

 

PUBLIC HEARING – ORDINANCE 2003-312

EXCHANGE OF WATER SHARES

 

Mayor Lloyd Burton opened the public hearing on Ordinance 2003-312, an ordinance allowing Roosevelt City water service to customers in exchange for irrigation water shares.  City Manager Brad Hancock explained the intent of this ordinance is to give flexibility to City Council in accepting irrigation water shares in exchange for hooking into the Roosevelt City water system as well as providing a source of water to mitigate the sale of culinary water.  After discussion, a motion was made by John Gardner to approve Ordinance 2003-312.  Motion seconded by Russ Cowan.  Motion carried unanimously.

 

UINTAH BASIN ASSOCIATION OF GOVERNMENTS

REQUEST FOR SEWER LINE TO NEW BUILDING

 

The Uintah Basin Association of Governments is requesting that Roosevelt City install a sewer line to their property line at their new building.  It will take a block of new sewer line to their new building site because of where our existing sewer line in located.  Council discussed the merits of having this new building in Roosevelt and the services provided by the Uintah Basin Association of Governments.  Council Member Russ Cowan stated that before making a final decision he would like to see a cost estimate and the routing map on this project.  Other Council Members concurred.  City Manager Brad Hancock will obtain this information and present it at the next Council meeting.

 

“R” HILL TOWER SITE AGREEMENT

NEXTEL

 

Nextel representative Mark Ryhlick came before Council to negotiate a lease to build a tower on “R” Hill. Council did not have a copy of the proposed agreement to review.  Council was informed that City Manager Brad Hancock and City Attorney Clark Allred had reviewed the contract.  Mr. Ryhlick stated that the proposed contract was basically the same as the city had entered into with other tower operators except he was asking for five five-year automatic extensions due to the financial investment that would be put into constructing this tower and he also stated that there was a built in 3% lease payment increase annually.  Mr. Ryhlick also stated that Nextel would plan to allow other companies to use the tower and pay Roosevelt City the same annual payment including the 3% annual increase.  After Mr. Ryhlick explained what Nextel would like to do, Council expressed a number of concerns.  Council Member Larry Murray explained that he did not feel $100 per month was adequate and should be 25% of  co-locaters cost and was not comfortable with a lease period of 30 years.  Other members of Council concurred.  Mr. Ryhlick will revise the contract and Council will review it at their next meeting.

 

FIRE DEPARTMENT REQUEST FOR

FIREWORKS TUBES

 

Fire Chief Lee Rockwood is requesting metal fireworks tubes for the fireworks displays on July 4th and UBIC each year.  The current PVC tubes warp over time and must be replaced.  Council also discussed the fact that metal tubes are safer.  The estimated cost for the tubing is $4,000 plus labor costs.  After discussion, a motion was made by Larry Murray to approve the request for metal fireworks tubes to be purchased out of unappropriated surplus funds.  Motion seconded by Beverly Hansen.  Motion carried unanimously.  Council Member Russ Cowan asked if there could be a fund raising effort to help defray the cost.  It was suggested that the public be given the opportunity of donating towards the cost of providing fireworks by placing notice on the monthly utility bill.

 

EXECUTIVE SESSION

 

A motion was made by Russ Cowan to go into an executive session to discuss a property matter.  Motion seconded by Beverly Hansen.  Motion carried unanimously.

 

Mayor Lloyd Burton called the regular meeting back into session.

 

COUNCIL CONCERNS

 

Larry Murray – Larry said he feels we should send Mrs. Allen a letter in answer to the one received from her explaining that her concerns have been addressed and invite her to attend a Council Meeting if she would like.

John Gardner – John reported that he had conversed with Commissioner Peatross about recycled asphalt from road work being done in Duchesne County.  City Manager Brad Hancock will coordinate this effort.  John also discussed the possibility of Roosevelt using prisoner labor in work projects at a minimal cost to the city.

Russ Cowan – Russ inquired regarding the response to our letter of concern to Betts on an old truck abandoned in the Golf Course area.

Sterling Rees – Sterling has received inquiries from citizens regarding the condition of neighbor’s property.

 

A motion was made by Beverly Hansen to adjourn the meeting.  Motion seconded by Sterling Rees.  Motion carried unanimously.

 

Meeting adjourned at 8:25 p.m.

 

_________________________________

Lloyd Burton, Mayor

 

ATTEST:

 

_________________________________

Carolyn Wilcken, Recorder