MINUTES OF A REGULAR MEETING

 

June 8, 2004

 

 

The meeting was called to order at 5:30 p.m. by Mayor Ormon Sullivan. 

 

A roll call was taken which showed council members Larry Murray, John Gardner, Guy Coleman, Robert Yack, and Dave Woolstenhulme, present.  The Mayor stated that the meeting was a regularly called meeting and that notice of the time, place and agenda of the meeting had been provided to the local news media and to each member of the governing body.

 

Others present included City Manager Brad Hancock, City Recorder Carolyn Wilcken, Julie Hancock, Allen Collins, Geoff Liesik, Keith Koler, John Blake, Debra King, and Gordon Snow.

 

Opening remarks were given by Robert Yack.

 

MINUTES

 

Minutes of the meeting of May 18, 2004, were adopted after review.

 

PURCHASE ORDERS

 

A motion was made by Larry Murray to approve the following purchase orders.  Motion seconded by Guy Coleman.  Motion carried unanimously.

 

39431

U.S. Postal Service

600.00

38514

Design Werks

16,048.00

38515

D. Brad Hancock

3,500.00

39175

UBAOG

500.00

38990

Freedom Mailing

734.20

37699

HY-KO

1,152.51

38661

Duchesne County

3,750.00

39197

Secrest Consulting

3,285.00

39055

American Red Cross Field Serv.

1,244.15

39483

Intermountain Golf

518.00

39477

Big B

2,420.39

39372

Allreds Yard & Garden

743.60

39375

Rocky Mountain Turf

602.02

39193

Thatcher Company

916.80

39234

H&H Boiler Repair

6,153.78

39146

Vernal City

6,330.00

39104

Crisnet

1,042.00

39166

Caselle Inc.

1,283.00

39173

McNeil Duncan

3,500.00

39105

The Radar Shop

1,186.00

38096

K & D Patching

1,396.50

39371

Burco International

1,632.90

39235

Poor Boy Firewood

750.00

39370

Grass Roots Aeration, LLC

2,345.00

 

Joel D. Berrett

637.50

 

Moon Lake Electric

15,778.16

 

McKeachnie & Allred, P.C.

3,670.00

 

CellularOne

1,028.38

 

UBTA Communications

1,953.80

 

UBET Cellular

391.58

 

 

 

 

TOTAL

58,538.85

 

 

 

WATER REPORT &  MORATORIUM

 

Rick Stewart reported that the water wells were totally maxed for several days already this season and we will be out of K-2 Dry Gulch irrigation water between the 16th and 18th of this month.  This will affect our culinary water usage.  Council directed that a watering ordinance be considered.  Council discussed the need to consider using the Cove Well #2.  City Manager Brad Hancock reported that although it has an unpleasant odor and taste, it still passes state requirements and can be used again.  Council also discussed the need to place a moratorium on out-of-city water connections to make sure we do not run out of water at peak times.  After discussion, a motion was made by Larry Murray to put a moratorium on out-of-city water connections until we get another source of culinary water developed and any request for outside city connections will require the exchange of irrigation water shares to help our supply, except those developers who have already received letters of commitment to supply water from Roosevelt.  Motion seconded by Dave Woolstenhulme.  Motion carried unanimously.

 

WATER DEPARTMENT COMPUTER NEEDS

 

Rick Stewart reported that he had received a bid from Steve Secrest in the amount of $13,100 to supply a computer and software to upgrade our computer system.  This system is used to monitor the water wells and make phone calls in case of problems.  $10,000 of this bid is for the software.  Council directed that Rick talk with Mark Murphy who has contracted with the city as our computer technician and have Mark review the hardware and the software.  It is the recommendation of  Council that if brand name computer is purchased that is be a Dell to match the other computers used by the city.

 

OUTSIDE-OF-CITY WATER CONNECTION REQUESTS

 

Julia A. Hancock has requested an outside-of-city water connection to be located at 1997 West North Cove Road for their residence.  Mrs. Hancock related that she does not intend to actually hook up at this time.  After discussion, a motion was made by Robert Yack to approve this request.  Motion seconded by John Gardner.  Motion carried unanimously.  John Blake has requested permission to exchange an existing 2” outside-of-city water connection located at the west south Cove Road formerly owned by Cornelius Mathews in exchange for two residential meters, one 1” and one ¾” connection.  City Manager Brad Hancock explained that these two connections will use less water than the existing 2” line.  After discussion, a motion was made by Dave Woolstenhulme to approve this request.  Motion seconded by Robert Yack.  Motion carried unanimously.

 

ORDINANCE NO. 2004-318 – TELECOMMUNICATIONS TAX

 

Council reviewed Ordinance No. 2004-318, an ordinance establishing a tax on the gross receipts of telecommunications service providers and setting the rate for such tax, formerly known as a franchise tax.  Roosevelt City has been collecting six (6%) percent per month for a land line, but nothing for cell phones.  The State legislature has enacted legislation that dictates that either no fee can be collected or a charge of four (4%) percent per month be collected for every telecommunication device which includes cell phones.  City Manager Brad Hancock stated that there will not be much net difference in what we are already collecting.  After review, a motion was made by John Gardner to approve Ordinance No. 2004-318.  Motion seconded by Dave Woolstenhulme.  Motion carried unanimously.  (This ordinance was approved at the previous meeting and inadvertently passed again at this meeting.)

 

AIRPORT ENGINEER DISCUSSION

 

Keith Koler of Armstrong Consultants came before council to discuss the need to give assurance from the city to Ron Winterton to change a road fronting property they own.  The Winterton’s are concerned because they would lose highway frontage if they sell Roosevelt City a portion of their property for airport expansion.  They are not willing to lose their highway frontage and Mr. Koler explained that in spite of the Winterton’s request, the road would need to be changed anyway due to Federal Aviation Administration requirements.  Mr. Koler also stated that the price per acre offered to the Winterton’s does not include damages for their losing their highway frontage.  After discussion, a motion was made by John Gardner to authorize the Mayor to sign an agreement to move the road with a guarantee that it be done by July 31, 2006, as long as Duchesne County is in agreement since the road belongs to them.  Motion seconded by Robert Yack.  Motion carried unanimously.  Mr. Koler stated that as long as there are not any changes in the current level of Federal Aviation Administration funding for local airports, this change in the road would qualify for grant funds.  City Manager Brad Hancock informed Council that it will still require a 5% match by Roosevelt City.  Council also expressed some concern that the date of completion would be feasible.  Mr. Koler stated that he felt there were no problems with this deadline.

 

LIBERTY ESTATES PAVING AGREEMENT

 

Gordon Snow came before Council to request permission to post a cash bond for improvements required by our Planning and Zoning Ordinances to pave the streets in his Liberty Estates subdivision.  Mr. Snow explained that they have sprayed the alfalfa with a sterilant but it has been

so dry that it is taking longer than anticipated for the sterilant to work.  They are ready to begin construction on two homes and with this bond in place Roosevelt City would have the guarantee that the improvements would be made.  Mr. Snow is also asking Council authorization to receive occupancy letters for these residences if they are completed before the road is installed.  After discussion, a motion was made by Dave Woolstenhulme to authorize the posting of a cash bond for the paving and authorize occupancy of finished homes prior to installation of the road as long as the bond covers the cost to pave the roads.  Motion seconded by Larry Murray.

 

EAST ELEMENTARY PLAYGROUND EQUIPMENT

DONATION REQUEST

 

Faith Spencer, representing East Elementary, has requested a $200 donation from Roosevelt City to go toward their playground equipment fundraising effort.  This equipment will cost over $100,000 and she has already obtained the majority of these funds.  Mrs. Spencer explained that she had obtained a $10,000 grant from the Eccles Foundation that requires a match of funds.  She stated that for a donation of $200, she would be able to receive $200 additional dollars from this grant.  Council praised her for her efforts and the success she has already achieved.  However, Council explained that state law prohibits committing tax dollars collected from citizens and making a donation to another taxing entities project.  Council Member Dave Woolstenhulme stated he would be willing to personally donate $100 toward this project.  Other Council Members expressed the same willingness to make a donation.

 

DUCHESNE COUNTY LIBRARY REQUEST

 

Council has been asked by the Duchesne County Library to waive the fees at the pavilion and swimming pool for one day for their summer reading program on August 18, 2004.  After discussion that this request does not require and exchange of dollars, a motion was made by Robert Yack to waive the pool rental fee and the pavilion rental fee as requested.  Motion seconded by Guy Coleman.  Motion carried unanimously

 

BUSINESS LICENSE APPLICATIONS

 

Council reviewed business license applications from the following:

 

            The Gossip Salon by Morgan Stringham

            Rainbow Sweepers by Jeffery S. McFarland

            Roosevelt Bowl by Benny Saiz

 

After review and discussion, a motion was made by Dave Woolstenhulme to approve these applications including the local consent for a beer license for Roosevelt Bowl.  Motion seconded by Robert Yack.  Motion carried unanimously.

 

DOWNTOWN BUSINESS COORDINATOR DISCUSSION

 

Main Street Chairman, Larry Murray, explained the plans for the park to be located on Main Street and the fundraising campaign undertaken by fundraising Chairman Russ Cowan to raise $28,000 for a clock for the center of the park.  The clock will chime on the hour and also can be programmed to play seasonal music.

 

Larry also explained that Bim Oliver of the Utah Main Street Committee, reported that the state had already donated about $46,000 to this project thus far.  Larry also reported that Bim has explained that in order to receive more funds, the State is going to require participants to hire a Downtown Program Director to work with downtown merchants to encourage cleanup and to solicit business.  Larry Murray explained that the State would commit $20,000 over two years and the city would need to commit $6,000 per year or $12,000 over the next two years to go toward a part-time employee for the position of Downtown Business Coordinator.  Larry recommended Beverly Hansen to serve in this position since she has already worked with the Main Street Project.  After discussion, a motion was made by Larry Murray to commit $12,000 over a two year period with funds to come from unappropriated surplus, to supplement the $20,000 from Utah State Main Street Program, to hire a Downtown Business Coordinator and offer this position to Beverly Hansen.  Motion seconded by John Gardner.  Motion carried unanimously.

 

COUNCIL CONCERNS

 

Robert Yack – Robert reported that July 4th will be celebrated on Saturday, July 3rd.  Robert also reported that the program starts at 7:30 with fireworks to begin at dusk.

Dave Woolstenhulme – Dave reported on the Golf Committee meeting on Monday.  At this point, golf play is up by 500 rounds.

Dave also reported that Dave Brotherson expressed a concern with an individual, who works at Cedar Ridge as a counselor, and is currently housing three boys that have turned 18 and can no longer reside at Cedar Ridge.  The need for a business license for Cedar Ridge was discussed and a letter will be sent to them explaining our requirements.

Guy Coleman – Guy expressed concern with the pine trees in pots on Main Street that are dying and are becoming unsightly.  He has asked Mr.Allred from Allreds Yard and Garden to look at these trees and give us some recommendations. Also the two pine trees next to the bowling alley on Main Street may need to be removed as one is totally dead and the other one is close.

John Gardner – John asked about our E-911 collection concerns with Duchesne County.  Mayor Sullivan reported that he has written a letter to Mr. Peatross in response to meeting with him this morning.

 

CROWN HOUSING SELECTION COMMITTEE

APPOINTMENTS

 

Larry Murray recommended that Mayor Sullivan decide who should be appointed and Council will concur with these appointments.

 

TIME-OF-DAY OUTSIDE WATERING ORDINANCE

 

Council discussed the need to limit outside water and directed City Manager Brad Hancock to draft an ordinance limiting outside watering from 6:00 p.m. to 10:00 a.m.

 

WADING POOL REPAIR

 

City Manager Brad Hancock reported there is a leak at the childrens wading pool and this is one of those unanticipated and unbudgeted expenses.  Work is continuing to try to find the leak and get it repaired as soon as possible.

 

FIRE HYDRANT CONCERN

 

Mayor Sullivan reported that he had received a call from a concerned citizen regarding a fire hydrant in front of his home and the fact that people park in front of it.  He is concerned that if he has a fire, the fire truck would not be able to access the hydrant.  There is a need to paint the curb red in front of the hydrant to discourage people from parking in that location.

 

A motion was made by Larry Murray to adjourn the meeting.  Motion seconded by Robert Yack.  Motion carried unanimously.

 

Meeting adjourned at 8:00 p.m.

 

 

_________________________________

Ormon Sullivan, Mayor

 

 

ATTEST:

 

 

_________________________________

Carolyn Wilcken, Recorder