MINUTES OF A REGULAR MEETING

 

May 24, 2005

 

The meeting was called to order at 5:30 p.m. by Mayor Ormon Sullivan. 

 

A roll call was taken which showed council members Larry Murray, John Gardner, Guy Coleman, Robert Yack, and Dave Woolstenhulme, present.  The Mayor stated that the meeting was a regularly called meeting and that notice of the time, place and agenda of the meeting had been provided to the local news media and to each member of the governing body.

 

Others present included City Manager Brad Hancock, City Recorder Carolyn Wilcken, Finance Director Justin Johnson, Zoning Director Roger Eschler, Rory Russell, Craig Zobell, Kevin Patterson, and Brandon Patterson.

 

Opening prayer was given by Councilman Yack.

 

MINUTES

 

Minutes of the meetings of May 24, 2005, were adopted after revision.

 

PURCHASE ORDERS

 

A motion was made by Councilman Woolstenhulme to approve the following purchase orders.  Motion seconded by Councilman Murray.  Motion carried unanimously.

 

 

41451

Mountainland Supply

$     2,588.39

41416

Thatcher Company

949.01

41389

Intermountain Farmers

1,084.80

41189

Caselle

1,283.00

41187

Horrocks Engineers

6,241.98

41188

Horrocks Engineers

1,320.28

41186

Horrocks Engineers

1,350.00

41510

Phillips Turf Farm

1,026.00

41512

Basin Builders

1,188.09

41637

Rocky Mountain Turf

961.95

41509

Murray Motors

910.99

41462

Mountainland Supply

747.00

41470

K & D Patching

1,498.00

41469

R W Tapping, Inc.

820.00

41580

Mountain States Lighting

20,824.00

41358

US Post Office

600.00

41581

Rasmussen Construction

59,361.90

41191

LCL Oil

10,801.88

41604

Poor Boy Firewood

600.00

41636

Coldtech  Services

555.93

41218

D. Brad Hancock

3,500.00

 

UBET Cellular

766.57

 

Cindy Barton-Coombs

600.00

 

Marea A. Doherty

         920.00

 

 

 

 

TOTAL

$120,499.77

 

 

AUTHORIZING BOND RESOLUTION NO. 2005-209

 

A motion was made by Councilman Coleman to approve Resolution No. 2005-209, consideration for adoption of a resolution of the City Council of Roosevelt City, Utah, finalizing the terms and conditions of the issuance and sale by the issuer of its water and sewer revenue bonds, Series 2005A in the aggregate principal amount of $970,000 and its water and sewer revenue bonds, Series 2005B in the aggregate principal amount of $300,0000 (collectively, the "Series 2005 Bonds"); awarding and confirming the sale of said Series 2005 Bonds; authorizing the execution by the issuer of a sixth supplemental indenture, and other documents required in connection therewith; and authorizing the taking of all other actions necessary to the consummation of the transaction contemplated by this resolution; providing a severability clause; providing and effective date; and related matters.  Motion seconded by Councilman Yack.   Motion carried unanimously.

 

CONCESSION STAND AT OLD PARK  REQUEST

 

Kevin Lister came before Council requesting permission to put in a concession stand at the Old Park.  Initially they will be selling candy, pop, and packaged snacks.  When they can comply with health department requirements, they would like to consider providing hot dogs, hamburgers and cooked food.  At the present time, their concession stand would be open during women’s softball games.  After discussion, a motion was made by Councilman Yack to approve this request as long as it complies with food handler requirements.  Motion seconded by Councilman Coleman.  Motion carried unanimously.

 

REPOPEN FY 04-05 FINAL BUDGET

 

Finance Director Justin Johnson explained why it is necessary to reopen the FY 04-05 budget.  The budget is 84% complete through April.  It is required that the city budget end the year within ten percent of the projected final budget figures.  Due to an increase in revenue, we need to reopen the budget and adjust the increase in revenue against the increase in expenditures.  A motion was made by Councilman Woolstlenhulme to approve this request.  Motion seconded by Councilman Gardner.   Motion carried unanimously.

 

 

FY 05-06 TENTATIVE BUDGET ADOPTION

 

Finance Director Justin Johnson presented the FY 05-06 Tentative Budget to Council for their review.  Justin explained that the Council Discretionary Fund has been increased from $50,000 to $70,000 as well as budgeting $50,000 for lighting at the new park.  This budget also includes funds to purchase two buyback automobiles to be used as police cruisers, a 5% increase in employee wages, and continuing to fully fund employee insurance benefits.  After discussion, a motion was made by Councilman Gardner to approve the FY 05-06 Tentative Budget.  Motion seconded by Councilman Yack.  Motion carried unanimously.

 

REDEVELOPMENT MEETING

 

A motion was made by Councilman Murray to go into a Redevelopment Agency meeting to discuss the FY 05-06 Tentative Redevelopment budget and at the end of the business go back into a regular council meeting.  Motion seconded by Councilman Woolstenhulme.  Motion carried unanimously.

 

FY 05-06 TENTATIVE REDEVELOPMENT

AGENCY BUDGET ADOPTION

 

Finance Director Justin Johnson presented the FY 05-06 Tentative Redevelopment Agency budget.  Justin explained that the limited remaining funds in the Redevelopment  Agency will be used to pay for the Buchanan Feed property as well as developing this property into a park.  After discussion, a motion was made by Director Murray to approve the budget at presented.  Motion seconded by Director Coleman.  Motion carried unanimously.

 

BUSINESS LICENSE APPLICATION

 

Council reviewed a business license application from Gordon T. Spencer for Spencer Auto Parts. This is currently known as Adams Auto Parts or Big A.  After review and discussion, a motion was made by Councilman Gardner to approve this application.  Motion seconded by Councilman Coleman.  Motion carried unanimously.                                                                                                                                                                                                                                                                                                         

 

FLOWERS ON MAIN STREET

 

Councilman Coleman reported that the flowers have been planted on Main Street.  Councilman Coleman stated that he will also maintain the Teddy Park and is concerned with water coverage from the automatic sprinkling system.  There are areas that don’t appear to be getting any water.  Councilman Coleman has been bringing a hose and watering these areas to cover a couple of areas that may not be getting water.  Brad Hancock will have Linden Dye check the sprinkling system to see if there is a problem with the sprinkling system.

 

 

DRAINAGE CONCERN

 

Councilman Coleman reported that he had been contacted by a citizen from the area south of the old junior high and north of the new junior high regarding an apparent drainage problem.  This problem has been previously discussed.  City Manager Brad Hancock explained that this problem should be helped when the new junior high sewer line is installed.  The existing sewer line will then be used for drainage of the “mud flats” area.  Councilman Murray asked that we have the change in sewer line to drain line made at the same time the new line is installed to minimize expense.

 

WATER MORATORIUM STATUS

 

Councilman Gardner reported that he has been approached and asked when the water moratorium on purchase of outside city water connections will be lifted.  City Manager Brad Hancock stated that until we are able to develop additional water sources, it would be prudent to keep the moratorium in place.  Our effort to develop additional water production is waiting for approval from the State Engineers Office.

 

MAIN STREET REPORT TO CHAMBER OF COMMERCE

 

City Manager Brad Hancock will report on the Roosevelt City Main Street project and explain the Old Mill Park project at the Chamber of Commerce meeting tomorrow.

 

AIRPORT FIXED BASE OPERATION

AGREEMENT REVIEW

 

Council reviewed an agreement for an FBO at the Roosevelt Municipal Airport to be signed by Howard Harding.  After review, Council was asked if there was any objection.   There was none.  The Mayor will sign the agreement.

 

GOLF CART HANGER LAND LEASE AGREEMENT

 

Council reviewed an agreement for lease of land for golf cart hangers.  After review, Council was asked if there was any objection.  There was none.  The Mayor will sign the agreement.

 

INDUSTRIAL PARK RESOLUTION

 

Council reviewed Resolution 2005-2008, a resolution setting forth the requirements for roads in the Roosevelt City Airport Industrial Park.  After review, a motion was made by Councilman Murray to approve Resolution No. 2005-2008 with changes as discussed.  Motion seconded by Councilman Woolstenhulme.  Councilman Yack abstained due to having a personal interest in the property.  Motion carried.

 

FUEL PROVIDER CONTRACT

 

Council reviewed a Fuel Provider agreement with L.C.L. Oil.  Councilman Murray asked that the rack price be reported to the city on a monthly basis.  After review, Council was asked if there was any objection.  There was none.  The Mayor will sign the agreement.

 

COMPUTER MAINTENANCE CONTRACT

 

Council reviewed a Computer Maintenance agreement with Mark Murphy.  After review, Council was asked if there was any objection.  There was none.  The Mayor will sign the agreement.

 

DEVON ENERGY LEASED PROPERTY RELEASE

 

Council reviewed an Amendment to Surface and Waste Water Lease signed with Devon Energy releasing 3 acres from the original 20 acres Devon Energy has leased from Roosevelt City.  Roosevelt City has requested release of these three acres so it can be exchanged for property adjoining property on which a new city maintenance yard can be constructed.  Council was asked if there was any objection.  There was none.  The Mayor will sign the agreement.

 

EXECUTIVE SESSION

 

A motion was made by Councilman Dave Woolstenhulme to go into an executive session to discuss property matters and at the end of the discussion, go back into regular session.  Motion seconded by Councilman Robert Yack.  Motion carried unanimously.                

 

RUSSELL AUTOMOTIVE

LAND PURCHASE AGREEMENT

 

Council reviewed an agreement for Russell Automotive to purchase land in Rodeo Drive to construct a new store.  After review, Council was asked if there was any objection.  There was none.  The Mayor will sign the agreement.

 

MOTION TO APPROVE AGREEMENTS

 

Mayor Sullivan stated that while it was proper not to call for a vote on an issue that everyone agreed upon, after discussion of Council, he would call for a vote on the agreements approved at this meeting.  A motion was then made by Councilman Murray to authorize the Mayor to sign the following agreements:  Airport FBO, Golf Cart Hanger Lease, Fuel Provider, Computer Maintenance, Devon Energy Amendment to Surface and Waste Water, and Russell Automotive Land Purchase.

 

Motion seconded by Councilman Gardner.  Motion carried unanimously.

 

A motion was made by Councilman Gardner to adjourn the meeting.  Motion seconded by Councilman Coleman.  Motion carried unanimously.

 

Meeting adjourned at 8:35 p.m.

 

 

_________________________________

Ormon Sullivan, Mayor

 

 

ATTEST:

 

 

_________________________________

Carolyn Wilcken, Recorder