MINUTES OF A REGULAR MEETING

May 11, 2004

The meeting was called to order at 5:30 p.m. by Mayor Ormon Sullivan.

A roll call was taken which showed council members Larry Murray, John Gardner, Guy Coleman, Robert Yack, and Dave Woolstenhulme, present. The Mayor stated that the meeting was a regularly called meeting and that notice of the time, place and agenda of the meeting had been provided to the local news media and to each member of the governing body.

Others present included City Manager Brad Hancock, City Recorder Carolyn Wilcken, Percy Stewart, Mark Stewart, Bill Wally, Mike Davis, Roger Eschler, George Dean, Jay Mitchell, Kirby Wolfinjer, Rick Stewart, Steve Hooley, Linden Dye, and Cloyd Davis.

Opening prayer was given by Brad Hancock.

PUBLIC HEARING – CDBG

Mayor Ormon Sullivan opened the second public hearing for the CDBG program. Mayor Sullivan stated that this hearing is being called to allow all citizens to provide input concerning the project that was awarded under the 2004-2005 Community Development Block Grant Program. The city has amended its capital investment plan and decided to apply for funds on behalf of the Old Park Restroom project at the Old Park. The Mayor explained that the application was successful in the regional rating and ranking process for the restroom facilities in the amount of $80,000. The Mayor explained the project to those in attendance. The Mayor then asked for any comments, questions and concerns from the audience. There were no questions or comments. A motion was made by Larry Murray to adjourn the public hearing. Motion seconded by Guy Coleman.

EXECUTIVE SESSION

A motion was made by Larry Murray to go into an executive session to discuss a property matter and at the end of the discussion, go back into regular session. Motion seconded by Dave Woolstenhulme. Motion carried unanimously.

BUDGET RETREAT

Council proceeded with the budget discussion as follows:

Police Dept. – Chief Steve Hooley reported that Central Dispatch expense will go down to $33,397 due to change in E-911 reimbursements.

Animal Control - Council Member Murray asked if the Police Department and the Animal Control Officer would work to identify nuisance properties throughout the city. Chief Hooley stated he was amenable to this and in fact explained that one of his other officers of even himself could be more effective if they were the acting officer in this effort.

Fire Dept. – The Fire Department has applied for a FEMA (Federal Emergency Management Agency) application to replace the 1987 pumper. If successful, only 90% of the cost would be covered by this grant and the department needs to cover the remaining $31,000 which is 10%.

Planning and Zoning – Roger Eschler stated that the budget would remain the same as last year.

Streets – George Dean reported that this budget would remain the same as last year.
Parks & Recreation – Linden Dye reported on parks. He wants to transfer money from one fund to another. He wants to transfer $4,000 from the swimming pool fund to the parks fund in order to extend Constitution Park to the south by putting in entrances and barrier walls.

Swimming Pool – There are no changes in this budget except as noted under Parks and Recreation.

Cemetery – There is a plan to expand the cemetery 200 feet to the east.

Golf Course – There is no change to this budget except adding the annual clubhouse payment.

Airport – There is no change to this budget except to add the FAA ten percent grant match requirement.

Utility Fund – The Utility Fund, which includes both sewer and water, has many improvements that are necessary to improve this system. These improvements will be prioritized and special PCIB funding will be pursued to accomplish up to $700,000 worth of work.

Auto Fund – Cloyd Davis stated there was no budget change but discussed equipment purchase priorities. A Police car will be purchased, then the greens mower, and then a parks mower.

PERSONNEL ACTION FORM

Council reviewed a personnel action form to increase the wage for Clyde Stansfield from $12.50 to $12.86. Council discussed the increased duties and responsibilities Clyde has taken on and done satisfactorily. After discussion, a motion was made by Larry Murray to approve this personnel action form. Motion seconded by John Gardner. Motion carried unanimously.

COUNCIL CONCERNS

Larry Murray – Larry asked that a Main Street meeting be scheduled at 9:00 a.m. on Monday. Larry would like to order the Christmas banners for Main Street.

A motion was made by Larry Murray to adjourn the meeting. Motion seconded by Dave Woolstenhulme. Motion carried unanimously.

Meeting adjourned at 11:20 p.m.

ATTEST:

_________________________________ ________________________________

Ormon Sullivan, Mayor Carolyn Wilcken, Recorder