MINUTES OF A REGULAR MEETING

 

April 17, 2007

 

 

As Mayor Cowan was out of town, a motion was made by Dave Woolstenhulme to appoint Councilman Robert Yack to serve as Mayor Pro Tem.  Motion seconded by Councilman Coleman.  Motion carried unanimously.

 

The meeting was called to order at 5:30 p.m. by Mayor Pro Tem Robert Yack. 

 

A roll call was taken which showed council members Lane Yack, Guy Coleman, Robert Yack, Vaun Ryan, and Dave Woolstenhulme, present.  Mayor Pro Tem Robert Yack stated that the meeting was a regularly called meeting and that notice of the time, place and agenda of the meeting had been provided to the local news media and to each member of the governing body.

 

Others present included City Manager Brad Hancock, Jean Liddell, Justin Johnson, Kim Hales, Amanda Flemett, Brandon Hales, and Steve Harmston.   City Recorder Carolyn Wilcken was excused.

 

Opening prayer was given by Councilman Lane Yack.

 

MINUTES

 

A motion was made by Councilman Coleman to approve the minutes of the meeting of April 3, 2007, after revision.  Motion was seconded by Councilman Woolstenhulme.  Motion was carried unanimously.

 

PURCHASE ORDERS

 

A motion was made by Councilman Coleman to approve the following purchase orders.  Motion seconded by Councilman Ryan.  Motion carried unanimously.

 

 

45668

Daniel Crozier Construction, LLC

$  40,000.00

45644

Poppoff Concrete Construction

26,324.00

46280

Century Equipment Company

13,330.00

45743

Alpine Recreation & Sports, Inc

10,824.00

45623

Horrocks Engineers, Inc

8,997.10

46059

Utah Jazz Youth Basketball

5,385.00

45645

Stillwater Construction, Inc

2,725.00

45593

ABC Mfg.

2,358.40

45969

Zions Bank Trust

1,250.00

45667

Mabey & Wright, LLC

1,869.20

45968

Moon Lake Electric

1,117.00

45971

Utah State Tax Commission

1,277.59

46065

K & D Patching

931.00

46006

K & D Patching

553.00

45598

Burdick Paving

1,162.70

46083

RMT Equipment

1,089.02

46055

Belson Outdoors

1,018.00

45965

PDM Steel

995.03

46154

Wetco Inc.

917.00

46156

Freedom Mailing

872.22

46064

K.D. Excavating

846.56

46105

Vernal City Police Officers Association

750.00

46110

Vehicle Lighting Solutions, Inc

627.23

46008

Pollard Water Com. East

603.14

46060

Ken's Custom Spraying

600.00

45542

United States Postal Service

600.00

46114

Skaggs Companies, Inc

629.48

46278

Spencer's Auto Parts

583.44

46067

C & C Supply, Inc.

579.40

46104

Duchesne Animal Shelter

525.00

 

Barton-Coombs, Cindy

700.00

 

UBET Cellular

1,358.78

 

UBTA Communication

2,342.07

 

LCL Oil, Inc.

6,311.62

 

 

 

 

                                                Total

$140,051.98

 

 

OUT-OF-CITY WATER CONNECTION REQUEST

 

Joshua Parsons did not appear for his appointment at Council meeting.

 

ZAP TAX REQUEST – MISSOULA CHILDREN’S THEATRE

                                   

Kim Hales appeared before Council to request funding from the ZAP tax funds to sponsor the Missoula Children’s Theatre appearance in Roosevelt.  Normally school districts fund this and Kim said she had approached Duchesne School District that stated they were unable to do so.  Kim explained that this group travels throughout the world teaching theatre production to children after which the children put on their production.  The total cost is $2,900.00 and Kim has raised a portion of this through private funding.  Kim is requesting the remaining balance of $1,450.00 from the ZAP tax.  Councilman Woolstenhulme expressed concern that a school activity was not being sponsored by the school district, but Kim explained this is a community event.  The new junior high auditorium has been scheduled and the fee waived because it is an activity including school children.  Councilman Robert Yack stated that he would like to take this request under advisement to give Council time to discuss and create a format for requesting funding through the ZAP tax.  This matter will be rescheduled for a final answer at the May 8 council meeting.  Later in the meeting and after further discussion, a motion was made by Councilman Woolstenhulme to approve this request for ZAP tax money in the amount of $1,450.00 as a one time request to be administered through the Basin Arts Council.  Motion seconded by Lane Yack.  Motion carried unanimously.

 

BASIN ARTS COUNCIL FUNDING REQUEST

 

Steve Puro, representing the Basin Arts Council, approached Council to request partnering with the Council to fund equipment for the new Junior High auditorium to enhance entertainment and other uses of this new community location.  Mr. Puro gave Council a list of items they would like which included risers, a podium, sound shell, and lighting.  Some of these items were included in the original construction budget, but were deleted to cover cost increases or changes.  Mr. Puro was asked to prioritize these requests and he stated that a podium would be first with a sound shell second.  Council stated that this request would be taken under advisement.

 

ADULT PAROLE AND PROBATION

 

Cheryl Searle was unable to attend and will reschedule.

 

POLICE DEPARTMENT REPORT

 

Police Chief Rick Harrison came before Council to report that his department is now fully staffed.  New officer Duane Boren is the ordinance enforcement officer part of his time.  Councilman Coleman stated that his areas in his neighborhood have been cited for the condition of their property.  For those with special circumstances, neighbors have been willing to help out.  Other new officers are Karla Strebel, the new school resource officer; Jared Percival; and Jeremy Chapman.  Case incidents are up at this time although there have been no major cases.  The new reporting system is now up and running and was paid for with a grant.  There are a total of 11 full-time officers and 7 reserve officers.

 

ANIMAL SHELTER DISCUSSION

 

Council discussed the status of building an animal shelter.  Chief Harrison reported that he is under the impression Duchesne County Commissioners are no longer interested in participating in providing an animal shelter for the county even though they had expressed a commitment to this effort.  Council further discussed the fact that this is a county-wide problem and not just a Roosevelt City problem, even though Roosevelt is the largest city within the county.  City Manager Brad Hancock stated that adequate facilities could cost $800,000.00.  Council would like to get a definitive answer from the County on whether they will or will not participate in solving the animal control problem by funding an animal shelter

 

VON EDWARDS – WATERLINE FREEZEUP

 

Von Edwards came before Council to discuss the need to repair a waterline that froze up this past winter.  Mr. Edwards is representing himself and neighbors in wanting to know how this repair will be funded.  This group spent approximately $10,000 to provide water for seven homes during the freeze-up.  Mr. Edwards reported that as it was installed, all entities were satisfied installation was properly done.  Mr. Edwards further stated that all entities assumed the water pressure was adequate at 42 pounds.  However, in fact it was closer to 28 pounds or as low as 18 pounds.  Mr. Edwards alleged that the freezing was caused when the city sent instructions to the citizens that taps be left open to avoid freezing, which drastically reduced the pressure at the end of the line where this line is located and there is only one individual on the 10” line.  The 8” pipe connecting to the 10” line was not buried deep enough and some of the pipe became exposed at some point that was not noticed by anyone. After discussion, it was decided that to resolve future problems, Mr. Edwards would use his cat to loosen the fill provided by Mr. Edwards and the city would place better coverage on this line before next winter.  Mr. Edwards asked that further hookups on this line not be given.  Council directed that Mr. Edwards coordinate this effort with City Manager Brad Hancock.

 

WATER CONSERVATION PROGRAM IMPLEMENTATION

 

Mayor Cowan had instructed that the city’s water conservation program be discussed.  City Manager Brad Hancock stated that the city’s solution to water shortage during the hot months of high useage is to instruct designated citizens to water on certain days and other designated citizens to water at other times.  Also, all citizens are encouraged to water within certain hours only.  The next measure would be to curtail all watering to barely keep lawns alive.  In cases of extreme drought all outside watering would be eliminated.

 

TERRI ROHRER – LITTERING CONCERNS

 

Terri Rohrer was unable to attend and will reschedule.

 

STEVE HARMSTON – 200 SOUTH SPEED CONCERNS

 

Steve Harmston came before Council to express concern with vehicles speeding on 200 South to Lagoon, especially during the hours of 7:30 to 9:00 a.m. and 3:00 to 4:00 p.m. each day.  Mr. Harmston would like better patrolling by the Police Department and a crosswalk sign placed at the intersection of 200 South and 200 West.  This problem will be reviewed and if needed, a crosswalk guard will be considered.  Steve stated that he has spoken with neighbors who have said they would be willing to participate and take turns serving as crossing guards.

 

EXECUTIVE SESSION

 

A motion was made by Councilman Woolstenhulme to go into an executive session to discuss a property matter and at the end of the discussion, return back into regular session.  Motion seconded by Councilman Guy Coleman.  Motion carried unanimously.

 

FINANCE REPORT

 

Finance Director Justin Johnson reported that there is a balance of $1,008,178.62 of General Funds in Unappropriated Surplus and the maximum amount the city can have in reserve is $679,000.00 which means there is an excess of $328,000.00.   that needs to be disbursed.  There as been a balance over the legal limit for the past three years but it has been spent during the budgeting process when the budget has been re-opened at the end of the budget year.  City Manager Brad Hancock stated that he would like to set aside $150,000.00 for legal fees toward our water rights concerns.

 

UBIC FUNDING

 

After discussion, a motion was made by Councilman Woolstenhulme to give $7,500.00 of ZAP tax money toward the Saturday night entertainment for UBIC.  Motion seconded by Lane Yack.  Motion carried unanimously.

 

COUNCIL REPORTS

 

Lane Yack reported that the four benches that were ordered by Tri-County Health Department for the walking path will be installed by the Youth City Council Members.  Lane also expressed concern that a propane truck from PTI was either venting or purging propane this close to a populated area.

Vaun Ryan reported that he had written a letter to businesses encouraging them to keep the areas clean outside their businesses.  While he visited with the business people, he listened to several complaints.

Guy Coleman reported that the flowers planters for Main Street will be placed in the pots May 15th.  Shelley Fenn of Questar is offering Questar personnel to assist in preparing the pots.

Dave Woolstenhulme reported that the old batting cage at the Old Park has been removed.  Parks Director Linden Dye would be willing to construct a new batting cage at Constitution Park if it is authorized by Council.

Robert Yack reported that this year’s cleanup netted 140 tons of garbage.  This is 15 tons more than last year and 60 tons more than the year before.  Robert also stated he didn’t see a speed sign on State Street traveling south.  Robert asked about looking into a photo cop camera at certain locations.

 

MAIN STREET FLAGS

 

USU flags need to be placed on flagpoles on Main Street in time for graduation scheduled for April 28th.

 

KARL’S CARPET PROPERTY DISCREPENCY

 

A motion was made by Lane Yack to authorize City Manager Brad Hancock to work with Neil White to resolve a discrepancy on property he owns adjacent to property owned by Roosevelt City.  Motion seconded by Councilman Ryan.  Motion carried unanimously.

 

A motion was made by Councilman Woolstenhulme to adjourn the meeting.  Motion seconded by Councilman Ryan.  Motion carried unanimously.

 

Meeting adjourned at 9:00 p.m.

 

 

_________________________________

Russell L. Cowan, Mayor

 

 

ATTEST:

 

 

_________________________________

Carolyn Wilcken, Recorder