MINUTES OF A REGULAR MEETING

 

March 23, 2004

 

 

The meeting was called to order at 5:30 p.m. by Mayor Ormon Sullivan. 

 

A roll call was taken which showed council members Larry Murray, John Gardner, Guy Coleman, Robert Yack, and Dave Woolstenhulme, present. The Mayor stated that the meeting was a regularly called meeting and that notice of the time, place and agenda of the meeting had been provided to the local news media and to each member of the governing body.

 

Others present included City Manager Brad Hancock, City Recorder Carolyn Wilcken, Mike Davis, Steve Hooley, Russell Brinkerhoff, Danelle Brinkerhoff, Anthony Reuss, Carma Wilkerson, Wyatt Wilkerson, Bryon Murray, Ken Allen, Amanda Keel, Debbie Allen, Roger Dart, Matthew Larberg, Darren Perry, Stephen Perry, Gordon Snow, Mark Murphy, Annette Pullin, Robert Pullin, Jean Liddell, Chris Buxton, Lynn Wayne Labrum, Tammy Webb, Steve Yack, Barbara Price, and Mark Stewart.

 

Opening remarks were given by Mayor Ormon Sullivan.

 

MINUTES

 

The minutes for March 9, 2004, were approved as read and reviewed, after revision.

 

PURCHASE ORDERS

 

Purchase orders were approve as presented.

 

 

38977

Horrocks Engineers

$   7,064.00

38920

Fred A. Moreton & Company

1,175.00

38919

Duchesne County

33,480.00

39010

Rocky Mountain Turf

14,874.00

38918

Zions Bank

22,375.00

38921

Free & Associates

5,000.00

38776

Mountainland Supply

26,761.98

38424

Invensys

1,000.00

38656

Ross Equipment

2,733.74

38928

Utah Jazz Youth Basketball

3,668.00

 

Questar Gas

3,006.80

 

CellularOne

     1,226.63

 

 

 

 

TOTAL

$122,365.15

 

A motion was made by Larry Murray to purchase a Gator maintenance vehicle locally as long as the cost is not higher than 10% above the purchase order that was presented from an out of city vendor.  Motion seconded by Dave Woostenhulme.  Motion carried unanimously.

 

BUSINESS LICENSE APPLICATIONS

 

Council reviewed a business license application from Taylor Thayne for Taylor Thayne & Sons dba Five Point Utility Development and a home occupation permit from Brenda Bird to use her home as an office for her business.  After review and discussion, a motion was made by Robert Yack to approve these applications.  Motion seconded by Guy Coleman.  Motion carried unanimously.

 

FINAL PLAT APPROVAL – LIBERTY ESTATES

 

Gordon Snow came before Council seeking final plat approval for Liberty Estates located north of East Elementary School.  Council Member Larry Murray expressed concern with water drainage problems in that area.  Gordon Snow reported that he feels these concerns have been addressed and doesn’t expect there to be any problem.  After review and discussion, a motion was made by Dave Woolstenhulme to authorize the Mayor to sign the plat as presented.  Motion seconded by Robert Yack.  Motion carried unanimously.

 

COMPUTER DISCUSSION

 

Roosevelt City’s computer technician, Mark Murphy, approached Council regarding the leasing of new computers for the Police Department because they are having problems with the computers they have.  Mark reported that there is money allocated for eight computers, seven for the Police Department and one for the Fire Department.  Mark offered two bids.  The first bid is from AM Computers in the amount of $13,868.96 and the second from Dell Computers in the amount of $11,467.44.  Mark is asking that Council add an additional $1,000 per year for three years to get all the equipment that is needed.  Finance Director Mike Davis explained that a portion of this money will be coming from the Strike Force fund that is no longer required for the Strike Force.  Mark has also asked for an increase in his computer maintenance contract of $150 per month or a total of $350 per month.   A motion was made by Robert Yack to accept the bid from Dell Computers because they are the only bidder to offer a lease and increase the funding by $1,000 per year for three years and increase the maintenance contract by $150 per month.  Motion seconded by John Gardner.  Motion carried unanimously.

 

NEW GOLF CARTS – BID REVIEW

 

City Manager Brad Hancock explained that we need to upgrade our 48 cart golf cart fleet with the purchase of ten new carts.  Council reviewed bids for 10 new golf carts as follows:

 

             Intermountain Golf Cars Inc. for - $34,480.00 ($3,448.00 each)

            Yamaha for -                                 $35,350.00 ($3,535.00 each)

 

After discussion, a motion was made by Dave Woolstenhulme to follow the recommendation of the Golf Committee and purchase ten new golf carts from Yamaha in the amount of $35,350.00.  Motion seconded by Robert Yack.  Motion carried unanimously.  City Manager Brad Hancock stated that $35,000.00 had been put in the 2003-2004 budget for new golf carts and at the end of this golfing season, we will consider selling the oldest golf carts.

 

CITY WIDE CLEANUP SCHEDULE

 

Council Member Robert Yack reported on his efforts for the city wide spring cleanup campaign.  Robert is suggesting that citizens be given eight days to take their refuse to K & K’s transfer station at no charge.  This should decrease the time and effort of city crews to pick up at the individuals curb.  Robert stated that concessions can be made for those with special needs.  It is proposed that we schedule Roosevelt City Spring cleanup to coincide with the county cleanup as the county landfill can be used at no cost from May 1st through 8th.  This will include landfill costs incurred when K & K Sanitation takes trash from their transfer station during the cleanup period and would not include regular weekly trash pickup.  The free week would include two Saturdays.

 

API GOLF TOURNAMENT REQUEST

 

Cary Eldredge, representing API, came before Council to discuss several concerns.  This included charging those who had season passes and charging for private cart use for the API Golf Tournament.  Cary feels the fees are not appropriate due to the fact that the money is used for charitable causes.  Cary stated that Vernal charges $6 per person playing in a charitable fund raising tournament.  After discussion, a motion was made by Robert Yack that the following charitable organizations not be charged green fees for season pass holders - API, Children’s Justice Center, USU, Uintah Basin Medical Center, and Conamore Training Center.  Any other organizations seeking this same waiver would need approval by the City Council.  Motion seconded by Dave Woolstenhulme.  John Gardner abstained.  Motion carried.

 

ROBERT PULLEN – REPAIR CONCERNS

 

Robert Pullen appeared before council to discuss concerns he has with repairs that he feels should have been made to his curb, gutter, and street that are causing continued problems for him.  Mr. Pullen stated that his sewer line is collapsing and although he can’t be certain it is  caused by the collapsing curb, he believes it could be.  He is asking that the city repair the curb, gutter and road at 393 North 600 East since he is willing to pay to have his sewer line replaced.  Council discussed the fact that the curb and gutter on the entire block needs to be repaired.  After discussion, a motion was made by Larry Murray to replace the entire block of curb and gutter between 300-400 North on the west side of the street along with repairing the street where this work is done by moving this project to the top of the Maintenance Department’s priority list.  Motion seconded by Dave Woolstenhulme.  Motion carried unanimously.

 

CHRIS BUXTON – COVE WELL #1 CONCERNS

 

Chris Buxton did not appear.

 

EXECUTIVE SESSION

 

A motion was made by Larry Murray to go into an executive session to discuss a property matter and at the end of the discussion, go back into regular session.  Motion seconded by Robert Yack.  Motion carried unanimously.

 

ORDINANCE NO. 2004-317 - ANIMAL ORDINANCE

 

Chief Hooley reported that Animal Control Officer Barbara Price has been pro-active in catching problem cats and would continue to do so.  In order to help resolve the problem, Chief Hooley presented changes to our animal ordinance to address solutions that have been discussed and make owners more responsible.  After discussion, a motion was made by Larry Murray to approve advertising for a public hearing on Ordinance No. 2004-317, an ordinance adding definitions and fees to our animal ordinance.  Motion seconded by Robert Yack.  Motion carried unanimously.

 

ORDINANCE NO. 2004-315 - PARKS

 

Chief Hooley is asking Council to consider passing Ordinance No. 2004-315, an ordinance amending the city parks code making it against the law to drive on the lawns of city parks, which includes the golf course, without permission from the Parks and Recreation Director and making it a Class “C” Misdemeanor.  After discussion, a motion was made by Robert Yack to approve advertising for a public hearing on Ordinance No. 2004-315.  Motion seconded by Dave Woolstenhulme.  Motion carried unanimously.

 

ORDINANCE NO. 2004-316 – PARKING LOTS AND ROAD

 

Chief Hooley is asking Council to consider passing Ordinance No. 2004-316, an ordinance allowing Police jurisdiction over private parking lots and roads with the property owner’s permission.  After discussion, a motion was made by Dave Woolstsenhulme to approve advertising for a public hearing on Ordinance No. 2004-315.  Motion seconded by Robert Yack.  Motion carried unanimously.

 

CITY EMPLOYEE AT GOLF COURSE

 

The Golf Committee met and discussed the city employee that will be utilized by the golf course for a six month period as provided in the Golf Pro’s contract.  The committee agreed to have the Pro decide on the employee and get his choice approved by Sam Fernley, Chairperson of the Golf Committee and Dave Woolstenhulme, the Council representative on the Committee.

 

INFRASTRUCTURE TOUR

 

City Manager Brad Hancock reported on a scheduled tour of Roosevelt City’s infrastructure facilities to coincide with the next Council Meeting on April 6 at 5:30 p.m.  It will take about two hours or until 7:30 p.m. at which time the regular Council Meeting will continue.

 

DRY GULCH IRRIGATION PIPELINE AGREEMENT

 

Council has been asked to enter into an agreement to allow Dry Gulch Irrigation to install a buried pipeline at North Crescent property owned by Roosevelt City which requires a 50 foot construction easement and a 30 foot permanent easement.  After discussion and review, a motion was made by John Gardner to approve this agreement.  Motion seconded by Guy Coleman.  Motion carried unanimously.

 

STATEWIDE UTILITY AGREEMENT WITH UDOT

 

Council reviewed an agreement submitted by UDOT that outlines the provisions that must be followed when Roosevelt City does work within the area of UDOT easements.  After discussion, a motion was made by Larry Murray to accept the agreement with UDOT as presented.  Motion seconded by John Gardner.  Motion carried unanimously.

 

COVE WELL #1 CONCERN

 

City Manager Brad Hancock addressed Council regarding complaints the city has received regarding free flowing water from Cove Well #1 that is causing water damage to private property and the road.  It is proposed that the water rights be used by leasing the water rights to private individuals wishing to do so.  Brad reported that it isn’t reasonable to ask to change the point of diversion on the water rights for these wells, but if a water right isn’t being used, it can be lost through being confiscated by the state for non-use.  By leasing, it would be put to beneficial use and we wouldn’t lose the water rights.  A motion was made by Larry Murray to authorize Brad Hancock to work out a lease arrangement for the water rights on the Cove Wells, if landowners are interested.  The lease should only be for a year at a time as this water has the potential to be used in the proposed secondary system the city is contemplating.  Motion seconded by Dave Woolstenhulme.

 

SUMMER HOURS

 

City Manager Brad Hancock approached Council and reported that the Maintenance Department is asking for approval to begin working summer hours of ten hour days for four days a week beginning April 1st instead of May 1st.  This request is due to the number of major projects that they are working on and they feel more can be accomplished each day working longer hours.  After discussion, Council concurred with this request.

 

COUNCIL CONCERNS

 

Robert Yack – Robert reported that he had received a call about a concern with a program that uses a mobile unit to come into a community to spay or neuter animals at a reduced rate.  The issue is raised because it competes with our local vet clinics who already offer the same program.

Dave Woolstenhulme – Dave reported that “no fishing” signs will be posted at the golf course.

Guy Coleman - Guy reported that he had contacted Ellen Rawlings and asked her to help with the Beautification Program this year and she was very pleased to be asked to do so.

Larry Murray – Larry asked about draining the standing water just north of 800 South and east of Rodeo Drive.  This is a low spot and collects surface water that ponds and creates a mosquito habitat.  Larry asked City Manager Brad Hancock to have this area drained.

 

A motion was made by Larry Murray to adjourn the meeting.  Motion seconded by Robert Yack.  Motion carried unanimously.

 

Meeting adjourned at 8:30 p.m.

 

 

_________________________________

H. Ormon Sullivan, Mayor

 

ATTEST:

 

 

_________________________________

Carolyn Wilcken, Recorder