MINUTES OF A REGULAR MEETING

March 9, 2004

The meeting was called to order at 5:30 p.m. by Mayor Ormon Sullivan.

A roll call was taken which showed council members Larry Murray, John Gardner, Guy Coleman, Robert Yack, and Dave Woolstenhulme, present. The Mayor stated that the meeting was a regularly called meeting and that notice of the time, place and agenda of the meeting had been provided to the local news media and to each member of the governing body.

Others present included, City Recorder Carolyn Wilcken, Craig Labrum, Carson Buxton, Marcia Hanberg, Lee Hanberg, Perry Forster, Michelle Williamsen, Pat Williamsen, Nelson Evans, Paul Fausett, John Barton, Josh Robertson, Jameson Gilbert, Becky Gilbert, Glenn Todd, Melody Hillegeist, and Jay Mitchell. City Manager Brad Hancock was excused.

OPENING REMARKS

Mayor Sullivan asked if anyone wished to make any remarks during this period. He instructed that anyone wishing to speak would be allowed one minute and five minutes were set aside for this purpose.

A prayer was given by Dave Woolstenhulme.

MINUTES

Minutes of the meeting of February 24, 2004, and the special meeting of March 2, 2004, were reviewed and approved as presented.

PURCHASE ORDERS

A motion was made by John Gardner to approve the following purchase orders. Motion seconded by Dave Woolstenhulme. Motion carried unanimously.

38499 38440 38910 38497 38864	LCL Oil Company US Design & Trophy Fred A. Morton Co. Freedom Mailing Big O Tires Cellular One K & K Sanitation Moon Lake Electric UBET Cellular UBTA Communications	$ 2,989.81 792.60 525.00 718.41 505.96 1,078.51 33.586.35 10,420.12 401.77 1,944.99.92
38913 38827 38485	Cindy Barton-Coombs McKeachnie & Allred Terracon Mountainland Supply Horrocks Engineers		1,155.00 2,950.00 2,600.00 989.30 3,886.10 $64,543.92

GOLF PRO CONTRACT APPROVAL

Craig Labrum was present and thanked Council for offering him the Golf Pro position. A motion was made by Guy Coleman to approve Craig Labrum as the golf pro and accept the contract. Motion seconded by Dave Woolstenhulme. Mayor Sullivan asked for a vote at which time Larry Murray asked for clarification on part of the contract that says Mr. Labrum and the city will split the cost of computer and software for the golf course. Mr. Labrum explained that the courses where he had worked provided the computer and software and that he had offered, in a conversation with City Manager Brad Hancock, to pay half the cost since there was no computer at Roosevelt’s golf course and that he would be keeping his accounts for the pro shop and snack bar on the same computer and software. Motion carried unanimously.

OUT-OF-CITY WATER CONNECTION REQUEST

JOHN AND PATTY BARTON

John and Patty Barton appeared before council to request an out-of-city water connection to be located by Sterling Meadows entrance. After discussion, a motion was made by Robert Yack to approve this request. Motion seconded by Larry Murray. Motion carried unanimously.

BUSINESS LICENSE APPLICATIONS

Council reviewed business license applications from:

Muses & Modes Studio from Wayne Gardner

Mark Down Motor Inc. from Mark Larsen

Council reviewed home occupation permits from:

Gary Rohrer Rentals

Barbara Murray Office

After review and discussion, a motion was made by Larry Murray to approve these applications. Motion seconded by Dave Woolstenhulme. Motion carried unanimously.

MELODY HILLEGEIST – CAT POLICY REQUEST

Melody Hillegeist and her neighbors came before council to discuss their concerns with the number of cats in their neighborhood. They handed out an information packet to Council and Mayor with statistics of cat reproduction. Melody stated that there is a mobile unit that will be coming March 24 to Stewart’s parking lot that will spay or neuter cats. She also asked if the city could mandate cats to be spayed or neutered once they had been picked up by the Animal Control Officer. A motion was made by Larry Murray to have City Manager Brad Hancock prepare a policy dealing with cats in our community and present it at the next council meeting for the council’s review. Motion seconded by Robert Yack. Motion carried unanimously.

PERSONNEL ACTION FORM – GREENS SUPERINTENDENT

A motion was made by Dave Woolstenhulme to approve the personnel action form for the Greens Superintendent since he had received his certification. Motion seconded by Guy Coleman. Motion carried unanimously.

UTAH STATE UNIVERSITY MAIN STREET BANNERS

USU would like permission to use city light poles to display flags on Main Street approximately three times a year such as graduation. A motion was made by Larry Murray to authorize USU to display banners on Main Street as requested. Motion seconded by John Gardner. Motion carried unanimously. USU was told there are 71 poles that could hold banners.

COVE WELLS DISCUSSION

Jay Mitchell discussed a concern with the city’s Cove Wells in the cedars. Well #1 is a free flowing well and the water is washing out a road which had landowners concerned. There has been interest in leasing or purchasing these wells. Council discussed the need to retain ownership of water rights and felt a lease arrangement would be better. Council directed that City Manager Brad Hancock review this situation and bring a proposal before council for their review.

UTAH LEAGUE OF CITIES AND TOWNS

SPRING CONFERENCE

Mayor Sullivan expressed concern that perhaps the Utah League of Cities and Towns Spring Conference was not valuable enough for the funds expended to attend. He stated that these funds may be better used to purchase additional fireworks for the community. City Council Member Larry Murray stated that he had attended these meetings in the past and felt they had a great deal of value and that attending could save the city more by educating the council in making proper decisions than the savings in not attending. Council Member John Gardner also stated that he felt that the meetings were a good source of information. After discussion, it was the consensus of the Council to have those attend that were able to.

COUNCIL CONCERNS

Robert Yack – Robert asked about the Golf Course opening and if carts on the greens were alright. Dave Woolstenhulme, who is on the Golf Course Committee, stated that he would talk to Greens Superintendent Brent Fenn and also to Golf Pro Craig Labrum to see if they could open the course and monitor the greens.

Guy Coleman – Guy asked for guidance on beautification program. Larry Murray said he would talk with Guy since he had participated in this program the past two years. City Recorder Carolyn Wilcken also said she would help.

John Gardner – John asked if everyone could think about ways to reward employees. John suggested having department heads come up with ideas to encourage employees in their work.

Larry Murray – Larry asked that appreciation be relayed to city crews for washing down Main Street and the sidewalks.

A motion was made by Larry Murray to adjourn the meeting. Motion seconded by Robert Yack. Motion carried unanimously.

Meeting adjourned at 7:00 p.m.

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Ormon Sullivan, Mayor

ATTEST:

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Carolyn Wilcken, Recorder