MINUTES OF A REGULAR MEETING

 

February 22, 2005

 

 

The meeting was called to order at 5:30 p.m. by Mayor Ormon Sullivan. 

 

A roll call was taken which showed council members Larry Murray, John Gardner, Guy Coleman, Robert Yack, and Dave Woolstenhulme, present.  The Mayor stated that the meeting was a regularly called meeting and that notice of the time, place and agenda of the meeting had been provided to the local news media and to each member of the governing body.

 

Others present included City Manager Brad Hancock, City Recorder Carolyn Wilcken, Geoff Liesik, Jean Liddell, Lorna Clegg, Todd Clegg, Brianna Clegg, Steve Hooley, Brad LeBaron, Roddie Bird, Jr., Josh Robertson, Tyler LeBaron, Jordan Larsen, Kyle Robertson, Sandy Weinrauch, DeNile McKenna, Roger Dart, Lance Denver, Carrie Murray, and Toni Bolton.

 

Opening prayer was given by Guy Coleman.

 

MINUTES

 

Minutes of the meeting of December 21, 2004, were adopted after review.

 

PURCHASE ORDERS

 

A motion was made by Dave Woolstenhulme to approve the following purchase orders.  Motion seconded by Robert Yack.  Motion carried unanimously.

 

 

41057

Delco Western

$  8,327.50

40724

Horrocks Engineering

24,803.70

40372

Utah Local Governments Trust

4,203.60

40871

Zion's Bank

1,250.00

40870

Wells Fargo Remittance

841.59

41061

Water Well Service

9,000.00

40873

Caselle

1,283.00

41076

Horrock’s Engineering

1,816.24

40882

Ammon Manning

2,203.30

 

Questar Gas

    3,191.75

 

 

 

 

TOTAL

$56,920.68

 

 

APPRECIATION PRESENTATION – LORNA CLEGG

 

Council presented Lorna Clegg with an award of appreciation and a gift certificate in the amount of $50.00.  Lorna is a crossing guard at the junior high and has done an outstanding job.  Council wished to recognize her dedication and dependability and Mayor Sullivan expressed appreciation for her efforts.

 

PUBLIC HEARING – ORDINANCE 2004-322 - UTILITIES

 

Council reviewed Ordinance 2004-322, an ordinance establishing the rates, fees and process by which water and sewer utilities are subscribed from Roosevelt City and supersedes Ordinance 95-261.  Mayor Sullivan asked if anyone from the public wished to comment.  There were not comments.  After review, a motion was made by Larry Murray to approve Ordinance 2004-322.  Motion seconded by Guy Coleman.  Motion carried unanimously.

 

UDOT MASTER PLANNING

 

Sandy Weinrauch from the Utah Department of Transportation Planning Office came before Council.  She explained UDOT is doing outreach into communities throughout the state in order for UDOT to make better master plans that affect communities throughout the state.  They are currently working on plans for the 2006 year.  Ms. Weinrauch explained that UDOT feels it is more productive if the civic leaders schedule the meetings and invite the public to attend.  After discussion, a motion was made by Larry Murray to authorize City Manager Brad Hancock to be the contact person to work with UDOT to pursue a transportation master plan for our area that can be integrated into UDOTs plans.  Motion seconded by John Gardner.  Motion carried unanimously.

 

PLAT AMENDMENT –

MEADOWLANDS SUBDIVISION

 

DeNile McKenna came before Council seeking approval of a plat amendment for Meadowlands Subdivision.  The plat amendment has previously received approval from Planning and Zoning.  After review, a motion was made by Guy Coleman to authorize Mayor Sullivan to sign the plat amendment.  Motion seconded by Dave Woolstenhulme.  Motion carried unanimously.

 

AREVA ROAD CURB & GUTTER GRADES

 

Roger Dart and Lance Denver came before Council seeking a time commitment for putting in curb, gutter and sidewalks on the public road going through Grayhawk Subdivision.  Roger and Lance are developing this property and they want to be able to install driveways properly to work into the road improvements that need to be done by Roosevelt City.  They need to know the grades for the curb, gutter and sidewalks.  City Manager Brad Hancock reported that approximately $15,000 has been set aside in the 2004-05 street budget to go toward this road work.  Funds could also be used out of the 2005-06 budget.  Councilman Murray stated that this is the sixth time that Areva Road had been before council in the past three years.  The previous council had stated that the City Council of 1999 – 2000 had approved this road and agreed to put in the road with curb, gutter and sidewalks.  Councilman Murray also stated that he had researched the minutes and found nothing in previous minutes that documented this.  It was debated by the last city council as to timing and finances to do the improvements.  Councilman Murray stated that the majority of the roads within Roosevelt City needed redone and that no major road work was being done because of the delivery line that would be put in the roads to bring secondary water to each lot in Roosevelt.  It had been the past City Council thinking to wait until these lines were installed in 2008 and then seek grants and low interest loans to redo all the roads within the city and include Areva Drive and Second South where the city had also made commitments to do that road with curb, gutter and sidewalks.  City Manager Hancock discussed with the council how this road came to be.  Council discussed using funds from their discretionary account to total enough money to do one-half of the curb and gutter as soon as weather and scheduling permits.  Council also discussed that there will be additional costs for engineering, probably around $2,000.  After discussion, it was suggested that we obtain a firm bid prior to making a final decision.  City Manager Brad Hancock will pursue obtaining bids.

 

TRI-COUNTY HEALTH - KIDS SAFETY FAIR

 

Carrie Murray and Toni Bolton from Tri-County Health came before Council to discuss holding a Kids Safety Fair this spring.  They are asking that the road in front of the hospital on 300 North be closed for this fair for a basketball tournament.  It will be held on Saturday, May 21st from 10:00 to 2:00.  Uintah Basin Medical Center will also have an event in conjunction with this event.  After discussion, a motion was made by John Gardner to approve closure of 300 North between 2nd and 3rd West for the Safety Fair during the hours of 6:00 a.m. to 4:00 p.m.  Motion seconded by Robert Yack.  Motion carried unanimously.

 

PLAT AMMENDMENTS – SATHER’S SUNRISE SUBDIVISION

 

Council discussed the need to make an official motion approving Sather’s Sunrise Subdivision plat amendment.  However, it was noted that the fees for the city engineers review have not yet been paid as noted in the last Council meeting.  A motion was made by Robert Yack to approve the Sather’s Sunrise Subdivision pending payment of outstanding engineering fees.  Motion seconded by Dave Woolstenhulme.  Dave Woolstenhulme and Robert Yack voted Aye.  Larry Murray, John Gardner, and Guy Coleman voted Nay.  Motion did not carry.

 

EXECUTIVE SESSION

 

A motion was made by Guy Coleman to go into an executive session to discuss a property matter and at the end of the discussion, go back into regular session.  Motion seconded by Larry Murray.  Motion carried unanimously.

 

UDOT MEETING REPORT

 

City Manager Brad Hancock reported on the UDOT meeting he attended in Duchesne.  He learned that Mineral Lease funds are given to impacted counties that have formed special service districts  prior to funding the Community Impact Board.  Roosevelt City has not known if this special service district could be utilized to improve Roosevelt City.  Brad sought direction from Council on whether or not to pursue asking Duchesne County how these funds are being used and if any can be utilized in Roosevelt.  After discussion, Council directed Brad to pursue this matter further by contacting other mayors in Duchesne County to see if they would wish to be involved in an effort to benefit from these funds similar to how Uintah County and the Uintah Special Service District helps municipalities in Uintah  County.

 

DISCUSSION OF AREVA ROAD

EXTENSION TO 200 NORTH

 

Since there has been some confusion and controversy regarding Roosevelt City’s construction of the Areva Road extension connecting 200 North, City Manager Brad Hancock related to the present Council Members the history of this road extension.  In the late 1990’s a private property owner, Redge Palmer closed a hard packed dirt road running through his property, which connected to 200 North. He did this on the advice of his insurance agent because of the inherent liability he faced if an accident occurred from using his dirt road.  The point of entrance was at the crest of the hill coming from Hancock Cove.  This location was dangerous and therefore, Mr. Palmer advised the city that he was going to close the road and did so.  Those who were used to using Mr. Palmers dirt road to enter 200 North which also included the school bus drivers, immediately began contacting the city expressing their displeasure on the road closure and the inconvenience it caused.  At this same time the Police Chief Cecil Gurr had constructed a home in a subdivision that was accessed by the road prior to its closure.  Realizing that only one road (Clubhouse Drive) remained available to service a busy golf course and many residential structures, Chief Gurr expressed his concerns for safety to this area in the event an emergency response was ever necessary.  He asked the elected officials to consider constructing an alternate route into this busy and rapidly developing section of the city.  In the 1970’s, Roosevelt City Transportation Master Plan authored by Horrocks Engineers, raised a concern regarding the publics use of this unsafe road connecting onto 200 North from Areva Road.  Therefore, as far back as 1980 the city’s own Transportation master Plan proposed constructing a connector road coming from Areva Road to 200 North on a safer route.  The city’s road maps did not recognize the road Mr. Palmer had closed because the public had no right to use this road except for a proscriptive easement if legally won in a court of law. The city had no interest in fighting for this easement.  Had it done so, it would have established an unsafe road against the advice of its engineer.  Consequently, with the closure of the dirt road and the many concerns expressed by citizens and the school district the elected officials assigned the City Manager the task of engineering a safe route to connect Areva Road to 200 North.  No official motion was made because everyone involved considered it the proper thing to do and without thinking a motion was necessary, the City Manager began work on the project.  A safe route was surveyed and property owners identified by the city’s engineering firm.  The property owners were notified that the city wished to obtain a permanent easement dedicated for a public street.  There were two property owners involved.  One gave his permission while the other, an absentee owner named DeVere Dennis withheld consent wanting compensation from the city for the easement.  He was the majority property owner.  After negotiating with Mr. Dennis he finally consented to grant the property to the city if the road would cost him nothing.  The city then made the commitment to construct the street up to city standards for the use by the public at no cost to the property owners.  It was understood at this time that development would logically take place in the area once the street was constructed. It was further understood that any development and the associated costs that took place as a consequence of the new street would be the full responsibility of the developers according to city policy.  At the same time the property was being deeded to the city for a permanent public street (1999) Duchesne County Commissioner Larry Ross approached the City Manager and stated that the county was willing to do a little roadwork in the city’s that particular year.  He then mentioned the new street and suggested the county construct a good base and construct a gravel road for the city.  He knew how important this street was to the citizens of the area. When the elected officials were informed of this opportunity they unanimously agreed to pursue it.  There was no official vote taken as everyone simply saw the opportunity and considered it unwise not to grasp it.  The County constructed a gravel road with sufficient base to eventually make a sturdy paved street when the city had the funds to do so.  This street was constructed within the easement procured by the city and as designed by the city’s engineer.  Once it was constructed it was immediately used extensively.  The heavy use created dust concerns and created washboards as any heavily used gravel road will.  The city knew it would be necessary to hard surface, properly drain and complete the street pursuant to its own standards as soon as it could.  However, the budgetary constraints made it impossible to know when this could be done.  After the county finished their work on the road a developer purchased the property around the road and subdivided it into what is known as the Greyhawk Subdivision.  Once it was accepted and platted, the city did not wish to stifle development and agreed to allow the developer to commence development.  It was agreed that all improvements would have to be completed by the developer for any construction in areas where he was responsible for the subdivision roads.  The city maintained it’s commitment to complete Areva Road. The lots that faced Areva Road could be built on because Areva Road was not the developer’s responsibility.  Once development begins certain elevations for drainage and connector roads needed to be established.  Therefore, the developer has asked the city to step up its work on Areva Road so that his development can be properly tied to it.  This is where we are today. The city has paved a 28’ wide section the entire length to eliminate the dust problem and to establish grades as close as possible.  The final grades will be determined by the curb and gutter which has not been installed.  The developers have asked the city to commit to installing as much curb and gutter as they can afford this year and next.

 

CHANGE MEETING SCHEDULE

 

After discussion, a motion was made by Larry Murray to change the regularly scheduled Council meeting for April 12 to April 5th due to the ULCT Mid-Year Convention April 14 and 15 and the City Managers Convention held the first of that same week.  Motion seconded by John Garner.  Motion carried unanimously.

 

MAIN STREET REPORT

 

Larry Murray reported that an easement needs to be obtained for property so Roosevelt City can locate a park and install a large clock as a center piece to our Main Street project.

 

A motion was made by Larry Murray to adjourn the meeting.  Motion seconded by Guy Coleman.  Motion carried unanimously.

 

Meeting adjourned at 8:30 p.m.

 

 

_________________________________

Ormon Sullivan, Mayor

 

 

ATTEST:

 

 

_________________________________

Carolyn Wilcken, Recorder