MINUTES OF A REGULAR MEETING

 

February 10, 2004

 

 

The meeting was called to order at 5:30 p.m. by Mayor Ormon Sullivan. 

 

A roll call was taken which showed council members Larry Murray, John Gardner, Guy Coleman, Robert Yack, and Dave Woolstenhulme, present. The Mayor stated that the meeting was a regularly called meeting and that notice of the time, place and agenda of the meeting had been provided to the local news media and to each member of the governing body.

 

Others present included City Manager Brad Hancock, City Recorder Carolyn Wilcken, Kathryn Larson, Jean Liddell, Lezlee Whiting, Steve Hooley, John Greene, Jo Roberts, Chet Stevens, Judge Larry Steele, Lee Rockwood, Terry Stringham, Tracy Hall, Mark Mitchell, Harold Gibson, Ryan Gibson, Robert Rasmussen, Brent Anderson, Connie Whicker, Ed Whicker, Randall  Thompson, Dale Larsen, Carol Scholes, Karie Ann Hullinger, John Wilson, Mark Mitchell, Glendon Lamb, Dustin David, Robert Peterson, Jack Hunter, and Roger Eschler.

 

MINUTES

 

A motion was made by Robert Yack to approve the minutes of the meeting of January 27, 2004, after revision.  Motion seconded by Larry Murray.  Motion carried unanimously.

 

PURCHASE ORDERS

 

The following purchase orders were accepted.

 

 

38602

38804

38538

38599

38493

 

 

 

 

 

 

Vernal City Corp.

Horrocks Engineers

Horrocks Engineers

Caselle, Inc.

Freedom Mailing

Cindy Barton-Coombs

UBET Cellular

UBTA Communication

McKeachnie & Allred

Moon Lake Electric

L.C.L. Oil

Mountainland Supply

K & K Sanitation

 

 

 

$   3,170.00

1,320.40

996.10

1,246.00

,713.41

,845.00

332.35

2,430.74

3,348.50

9,217.47

3,982.83

13,50000

   33,543.57

 

$74,646.37

 

8th DISTRICT COURT PERSONNEL INTRODUCTION

 

Juvenile Court Judge Larry Steel introduced himself and then introduced other court personnel present at the meeting which included, Trial Court Executive John Green, District Chief Clerk Jo Roberts, and Probation Officer Chet Stevens.  Judge Steele stated that they wanted to thank Roosevelt City Council for all the city does for the court, expressing appreciation for being able to be in the city building and asked if there is anything Council would like to discuss with them.  John Greene also expressed his appreciation for the cooperation between the court and the city.  Judge Steele then asked if there were any concerns the Council had regarding the court system.  Council then asked if there was anything further Roosevelt City could do and Judge Steele stated that if there were, they would inform Council.

 

FIRE DEPARTMENT ANNUAL REPORT

 

Fire Chief Lee Rockwood reviewed the annual statistics of the Fire Department.  He reported that he will be seeking grant funding to continue improving the Fire Department.  Chief Rockwood reported that they need to upgrade their software to keep track of what is going on in his department.  Terry Stringham stated that in his research the best program he has found is called “Firehouse”.  The cost will be $2,790.  Council Member Larry Murray asked if Council can immediately approve purchase of this new software to be taken out of Appropriated Surplus funds.  Council Member John Gardner suggested they look on the internet for grants to purchase fire department computer software.  After discussion, a motion was made by Robert Yack to approve purchase of the “Firehouse” software.  Motion seconded by Dave Woolstenhulme.  Motion carried unanimously.

 

UTE TRIBE FIRE SUPPRESSION AGREEMENT

 

Terry Stringham reported that there is no Roosevelt City response fire fighting agreement in place with the Ute Tribe and although there hasn’t been a problem, there is a potential of becoming a problem with changes in the Business Committee members.  Terry stated that he has had conversations with the Business Committee Chairperson, Maxine Natchees, who would like to see an agreement in place. The Fire Department can draft a Ute Tribal Fire Agreement for City Council review.  Council Member Larry Murray directed that the agreement be reviewed by the City Attorney prior to presentation to Council.  After discussion, a motion was made by Guy Coleman to direct the Fire Department to draft an agreement to be reviewed by the City Attorney and brought before Council for final acceptance.  Motion seconded by John Gardner.  Motion carried unanimously.

 

MOUNTAINLAND SUPPLY WATER & SEWER EXTENSION

 

Bob Rasmussen, owner of Mountainland Supply and Brent Anderson, the Assistant Manager and a corporate officer, appeared before Council to discuss their purchase of 35 acres west of the old refinery on Highway 40.  This property currently has no sewer or water available and they would like these services so they can construct a business at this location.  City Manager Brad Hancock had previously proposed to Mountainland that the city would install the sewer and water line if Mountainland Supply would provide the materials.  Mr. Rasmussen stated that he was willing to accept this proposal.  Mr. Rasmussen also explained Mountainland is a 55 year old company headquartered in Orem and has been making deliveries to the Uintah Basin for 12 years and would like to expand their operation into our area.  They plan to construct a 10,000 sq. foot building with 20’ high eaves to allow for future expansion and will be constructed on four to five acres of the property they have purchased.  They are planning to have their remaining property available for other compatible businesses.  Mr. Rasmussen stated that if Roosevelt would like to bring utilities to the west boundary of their property, they would be willing to furnish the pipe to do so.  City Manager Brad Hancock stated that the best route would be from the refinery, although this would be slightly more expensive.  Mr. Rasmussen stated that he would be agreeable to whatever it takes to provide the best services.  Mr. Rasmussen stated that initially he would be planning to hire five employees locally.  The engineers estimate for this project is $187,000.00.  City Manager Brad Hancock reported that the Utility Fund has approximately $150,000 at this time.  Cost of the city’s portion of the project would be approximately one-half of the engineers estimate.  City Council Member Larry Murray made a recommendation that Mr. Hancock prepare a funding package to include all the utility projects with enough to purchase a vacuum truck.  City Manager Brad Hancock stated that he will prepare a PCIB funding package as directed.  After discussion, a motion was made by Larry Murray to accept Mountainlands proposal to furnish the pipe for their project, and include the Moutainland project, 200 North waterline replacement, Moon Lake utilities, and a vacuum truck into a package to seek funding from the PCIB.  Motion seconded by Dave Woolstenhulme.  Motion carried unanimously.

 

UTAH ATHEISTS REQUEST

 

Mayor Sullivan explained the atheists request for equal time if we have prayer in our Council Meetings and his feeling is that we no longer hold prayer at the beginning of our meeting.  After discussion, a motion was made by Larry Murray to keep having prayer in Council Meetings and give equal time not to exceed the amount of time used for prayer to anyone wishing to make comments.  Motion seconded by Dave Woolstenhulme.  Motion carried unanimously.  City Recorder Carolyn Wilcken was instructed to send a response to the Utah Atheists.

 

FAMILY SUPPORT CENTER PROPERTY REQUEST

 

Kathryn Larson, Director of the Family Support Center,  came before Council seeking an annual contribution of $1,000 and enough land at Rodeo Drive to construct a new Family Support Center that accommodates three bedrooms, is handicap accessible, and has enough property for an outside playground area.  The Family Support Center is currently funded through the state for their operating budget.  Last year they served 600 children.  The focus is to provide care for children up to 11 years old at no charge to families that are under stress or the parents need childcare to attend appointments. This is available for every income level but is of most benefit to low income families.  A motion was made by Larry Murray to take some time to research and review this request.  Motion seconded by Guy Coleman.  Motion carried unanimously.

 

AIRPORT BOARD OPERATION PLAN

 

Airport Board Member Randall Thompson spoke to Council about airport items.  He stated that the lobby and apartment and bathroom facilities at the airport have been maintained by someone living in the apartment in the past and he would like to discuss the present use of the apartment.  Randall stated that John Manning has lived at the airport apartment previously and when he left for employment reasons, it was taken over by the Roosevelt City Police Department with one of their officers moving into the apartment.  However, the situation has changed and there is no longer anyone living at the apartment.  Randall stated that the Airport Board would prefer to have John Manning move back into the apartment so there would be someone at the airport in the evenings who would be able to provide services to incoming aircraft, as well as maintain the premises.  A motion was made by Dave Woolstenhulme to allow Mr. Manning to move back into the apartment.  Motion seconded by Robert Yack.  Police Chief Hooley explained that their department has had a need of this apartment in their operations.  Mayor Sullivan called for a vote.  Motion carried unanimously.

 

OUT-OF-CITY WATER CONNECTION REQUEST –

GLENDON LAMB

 

Glendon Lamb appeared before Council seeking an out-of-city water connection to be located at the south side of the road west of the Jeremy Harrison home on Crescent Road in the Pectal subdivision on property to be purchased by Dustin David, who was also present.  After discussion, a motion was made by Robert Yack to approve this request.  Motion seconded by Guy Coleman.  Motion carried unanimously.

 

RECREATION CENTER COMMITTEE REPORT

 

Dr. Mark Mitchell introduced Roosevelt Recreation Center Committee Members Carrie Ann Hullinger, Roger Hullinger, John Wilson, and Carol Scholes.  Each Council Member received a handout outlining the varying needs to have a recreation center in our area.  Dr. Mitchell explained that their group will be approaching Duchesne County, Duchesne County School District, local businesses, and the Ute Tribe asking for their participation and support.  Dr. Mitchell explained that they are hoping for the city’s support to get funding through the Permanent Community Impact Board and their estimate of the project is approximately $9 million.  City Manager Brad Hancock, who sits as a member of the Impact Board, explained that they have a limit of $2 million per project and at $2 million, it would need to be a grant/loan mix request.  However, Brad felt that if they made a request for a $1 million grant, there would be a pretty good chance it would be funded because of the high impact of oil and gas removal from our area.  Council directed that this group come before Council in the future when they have decided on the details of a facility and what they will need in funding.

 

PLANNING & ZONING BOARD APPOINTMENTS

 

Zoning Director Roger Eschler presented a list of names recommended by the Zoning Board to replace one of the Board members and to recommend reappointing two members whose terms have expired.  A motion was made by Guy Coleman to reappoint John Hullinger and Dennis Wilcox to the Zoning Commission and invite Joy Brown to fill the vacancy on the Zoning Commission.  Motion seconded by Larry Murray.  Motion carried unanimously.

 

BOND RESOLUTION NO. 2004-206

 

Council was asked to approve Bond Resolution No. 2004-206, a resolution providing for the

issuance of a revenue bond to do the Main Street improvement project.  After discussion, a motion was made by Larry Murray to adopt Resolution No. 2004-206.  Motion seconded by John Gardner.  Motion carried unanimously.

 

HOME OCCUPATION PERMIT APPLICATIONS

 

Council reviewed home occupation permit applications for Lee’s Quiltin Bee from Ronald Lee and Alva John Little for a home office for his small engine and appliance repair business that is located in the county.  After review and discussion, a motion was made by Robert Yack to approve these applications.  Motion seconded by Dave Woostenhulme.  Motion carried unanimously.

 

FIREWORKS

 

The Youth City Council will be trying to raise funds to purchase three 16” fireworks shells for $1,000.00.  John Gardner is the Youth City Council Advisor and will bring reports to Council on

the progress of this endeavor.

 

GOLF PROFESSIONAL RESUMES

 

The Golf Committee will review all the applications for the Golf Pro position at a meeting scheduled for February 23rd.  After the Golf Committee has reviewed all applications, the best applications will be given to City Council for review at City Council meeting on February 24th. After City Council reviews the applications, appointments with applicants will be scheduled March 2nd at 5:30 p.m for City Council interviews.

 

JULY 4TH CELEBRATION

 

Robert Yack brought up his concerns regarding his council responsibility for the July 4th celebration.  Robert is asking direction from City Council.  After discussion, a motion was made by John Gardner to delete the parade from the July 4th celebration in order to accommodate the festivities provided by other communities in the Basin.  Motion seconded by Guy Coleman.  Motion carried unanimously.

 

MAIN STREET PROJECT

 

Council Member Larry Murray gave a report on the Main Street Project.  Larry stated that the Main Street Committee had met and decided on the design for the small park that will include a clock.  Horrocks Engineering is drawing up the sketches and costs for Centennial Park and the Triangle at L&L corner.

 

A motion was made by Dave Woostenhulme to adjourn the meeting.  Motion seconded by Guy Coleman.  Motion carried unanimously.

 

Meeting adjourned at 8:55 p.m.

 

 

_________________________________

Ormon Sullivan, Mayor

 

 

ATTEST:

 

 

_________________________________

Carolyn Wilcken, Recorder