MINUTES OF A REGULAR MEETING

January 21, 2003

The meeting was called to order at 5:30 p.m. by Mayor Lloyd Burton.

A roll call was taken which showed council members Beverly Hansen, Sterling Rees, Russ Cowan, Larry Murray, and John Gardner present. The Mayor stated that the meeting was a regularly called meeting and that notice of the time, place and agenda of the meeting had been provided to the local news media and to each member of the governing body.

Others present included City Manager Brad Hancock, City Recorder Carolyn Wilcken, Lezlee Whiting, Jean Liddell, Jason Busenbark, Kyle Niebergall, Alex Niebergall, Nicole Todd, Craig Todd, Lee Rockwood, Terry Stringham, Tim Rockwood, Ryan Larsen, Roger Eschler, and Mike Davis.

The opening prayer was given by Sterling Rees.

MINUTES

A motion was made by Beverly Hansen to approve the minutes of the meeting of January 7, 2003, after revision. Motion seconded by Russ Cowan. Motion carried unanimously.

PURCHASE ORDERS

A motion was made Sterling Rees to approve the following purchase orders. Motion seconded by John Gardner. Motion carried unanimously.

36095	L.C.L. Oil	$3,813.33
36097	Palmers American Car Care Questar Gas	567.92 1,662.82 $6,044.07

OUT-OF-CITY WATER CONNECTION REQUEST

Craig Todd came before Council representing Garland and Nicole Todd, seeking approval to purchase an out-of-city water connection to be located at approximately 3000 North 1831 East. Discussion included the fact that there is an existing 1977 or 1988 agreement on this line for a 20 year period. There were approximately six families that paid the initial cost to install this line. These families entered into an agreement with Roosevelt City that they would be reimbursed equally among themselves when anyone hooked onto this line for the next 20 years with Roosevelt City charging the fee and making sure it was disbursed to them. This agreement included prorating the fee to compensate for depreciation, so that the amount decreases each year until the end of the 20 years. Councilmember Larry Murray reported he had been notified by some of the families that they had never received any payments from the city after people had hooked onto this line. The council instructed Brad Hancock to go back in the records and make individual payments for any monies due them. After discussion, a motion was made by Russ Cowan to approve this request. Motion seconded by Larry Murray. Motion carried unanimously.

FIRE DEPARTMENT ANNUAL REPORT

Fire Chief Lee Rockwood came before council to present the Fire Department 2002 Annual Report.

Chief Rockwood reported that ten firefighters took the hazardous materials course. A hazardous materials response unit is being formed. There were a record number of wildland fires probably due to the drought and more carelessness by citizens. Chief Rockwood also gave each Council Member a Fire Hydrant Report.

FIRE DEPARTMENT APPROVAL OF OFFICERS

As specified in the Fire Department Bylaws, every other year Council must ratify the members of the fire department, including the officers. Fire Chief Lee Rockwood came before Council

seeking approval of the Fire Department as it is currently structured. Council Member Larry Murray made a strong recommendation that Chief Rockwood go back to the Department and get a vote of confidence from the Fire Department for his slate of officers before presenting them to City Council. Council Member Russ Cowan concurred.

FIRE DEPARTMENT PHYSICAL FITNESS

Chief Rockwood stated that physical exams need to be done on each member of the department. Lee asked if the city would cover this expense. Council Member Larry Murray stated that he felt since these men are volunteering their time and efforts, the city should be willing to cover this expense. Chief Rockwood stated that a special rate is being looked into for these physicals and he will report the results to the city.

FIRE DEPARTMENT BYLAWS

Council was asked to approve a minor change in the Fire Department Bylaws. Section 9.2 of the Bylaws states that firefighters are to “... receive $5.00 for every fire run actually made as established

by the City Council...” That rate has increased during the last budget from $5.00 to $10.00 per run.

Any changes to the Bylaws must be ratified by Council. Council also recommended that Chief Rockwood review the bylaws and bring back to Council any changes that he felt needed to be addressed at this time. After discussion, a motion was made by Russ Cowan to authorize City Manager Brad Hancock to revise Section 9.2 to reflect the current status of the Fire Department. Motion seconded by Beverly Hansen. Motion carried unanimously.

PLANNING & ZONING APPLICATION

AND FEE SCHEDULE

Planning and Zoning Director Roger Eschler came before Council to discuss the proposed application and fee schedule for the Planning and Zoning Commission. Requiring an application to be filled out prior to being placed on the Planning and Zoning agenda will streamline the approval process and allow the necessary time to verify the information and make sure the applicant has done all the necessary steps to gain approval. The fees will help cover the costs associated with administration of this process. A motion was made by Larry Murray to approve this application

process and fee schedule and authorize preparation of an ordinance enabling Roosevelt City to implement both. Motion seconded by Russ Cowan. Motion carried unanimously.

SIX MONTH FINANCIAL REPORT

Finance Director Mike Davis came before Council and presented a financial report for the period July through December 2002. Mike presented a basic budget overview mainly of the General Fund. Mike discussed the need to reopen the budget due to Class C road funds that were carried over from last year’s budget in the amount of $135,000. Mike also talked about a $20,000 carryover from street projects. Mike also discussed the Street Department budget and suggested we finish the existing projects. Mike requested that we do not accept further projects for the remainder of this fiscal year due to increased costs with existing projects. Mike has itemized the use of unallocated funds that Council has approved into a line item fund. A motion was made by Larry Murray to appropriate $4,000 for the Fire Department to purchase extra SCBA’s and $400 for the Police Department to purchase a Squat Rack for the Exercise Room. Motion seconded by Beverly Hansen. Motion carried unanimously.

2003 GOLF FEES AND

TOURNAMENT POLICY

Although Council has previously discussed the 2003 golf fees and tournament policy, they were asked to give official approval as a matter of record. The Tournament Policy specifies that every player in a golf tournament is required to pay green fees regardless of whether or not they hold a

life time or season pass. The only exceptions are the Men’s and Women’s Golf Club tournaments if they do not require closing the entire course. A motion was made by Larry Murray to approve the 2003 Fee Schedule and Tournament Policy as presented. Motion seconded by Beverly Hansen. Motion carried unanimously.

HAZARDOUS PROPERTIES REPORT

City Manager Brad Hancock, Zoning Director Roger Eschler, and City Recorder Carolyn Wilcken met with City Attorney Clark Allred to discuss pursuing legal action on two properties known as the Lopes home and the Cruth Apartments. Both these individuals have been sent certified notices that their properties are a hazard to the public. Mr. Allred will first seek title information to make sure action is taken against the legal owner of each property. Mr. Allred will then contact the owners of record and if there is no response, a claim will be filed in district court and the matter will be brought before a judge. At that time, a motion will be sought from the judge to allow the city to commence elimination of the health concerns with the bill for such elimination to go to the property owners. After discussion, Council concurred with this action.

FINAL FEASIBILITY STUDY –

SECONDARY WATER SYSTEM

City Manager Brad Hancock handed out copies of the final feasibility study for the secondary water system issued by Franson and Noble Engineers. Brad reported that the cost to do the study was borne by the Duchesne County Water Conservancy District. Brad explained that the costs to install the system throughout the city would have to be increased from what the report estimates. The reason for the increase is because Central Utah Water District personnel indicated that it would be unwise to place any 4” pipe in the ground. They strongly recommended nothing smaller than 6”. Brad indicated that he felt that at least 75% of the cost of the project could be paid for by receiving grants. The remaining 25% would probably be low or no-interest loans, making the project financially feasible. Brad expressed his belief that a secondary irrigation system would go a long way to conserving scarce and valuable drinking water for present and future use as the area would grow. Beverly Hansen expressed her concern that a secondary system would place a financial burden on those who could not afford it. Council Member Hansen also queried if all the citizens could be forced into participation. City Manager Brad Hancock stated that he believed any utility project that benefited the city could be paid for by any citizens who could be serviced by the improvement and that once the decision was made to undertake the improvement all benefactors would be obligated to participate. Beverly Hansen then asked if there would be a public hearing before committing to the project. City Manager Brad Hancock indicated that a hearing would be held for the public to comment. The Council is supportive of continuing to pursue the project and actual costs will be presented to the Council as more knowledge is gained. City Manager Brad Hancock stated that this is a one-time opportunity to utilize the Municipal and Industrial block of water made available by the enlargement of Sand Wash Reservoir. Brad also stated that water rates for many consumers could actually decrease if enough favorable financing could be secured and additional citizens are brought onto the city’s culinary system to help defray the cost of water. There was no action taken.

BUSINESS LICENSE APPLICATIONS

Council reviewed business license applications from the following:

Russell Automotive Restoration from Rory L. Russell

Top Line Janitorial from Kevin Scott

Intermountain Well Servicing, Inc. from Jarrod Bolton

After review and discussion, a motion was made by John Gardner to approve these applications. Motion seconded by Larry Murray. Motion carried unanimously.

COUNCIL CONCERNS

Beverly Hansen – Beverly requested that the Police Department assign additional patrol at the school crosswalks at the beginning and ending of the school day. There have been a number of complaints from the public, as well as personal experience with cars driving faster than the posted speed limit during the beginning and ending of school. City Manager Brad Hancock will report this to Chief Hooley.

A motion was made by Larry Murray to adjourn the meeting. Motion seconded by John Gardner. Motion carried unanimously.

Meeting adjourned at 8:45 p.m.

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Lloyd Burton, Mayor

ATTEST:

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Carolyn Wilcken, Recorder