MINUTES OF A REGULAR MEETING

January 13, 2004

SWEAR IN NEW MAYOR AND COUNCILMEMBERS

City Recorder Carolyn Wilcken swore in the new mayor, H. Ormon Sullivan and three new council members, Guy Coleman, Robert Yack, and Dave Woolstenhulme.

The meeting was called to order at 5:30 p.m. by Mayor Ormon Sullivan.

A roll call was taken which showed council members Larry Murray, Guy Coleman, Robert Yack, and Dave Woolstenhulme, present. John Gardner was excused. The Mayor stated that the meeting was a regularly called meeting and that notice of the time, place and agenda of the meeting had been provided to the local news media and to each member of the governing body.

Others present included City Manager Brad Hancock, City Recorder Carolyn Wilcken, Cindy Warren, Luella Sullivan, Lou Ann Heaton, Kevin Heaton, Suelyn Heaton, Lezlee Whiting, Camille Swain, Teresa Nelson, Janet Snow, Toni Gardner, Slater Duncan, Trudy Duncan, Steve Hooley, Andrew Cox, Henry McKenna, Dale Thomas, Jay Mitchell, Kirby Wolfinger, Vaughn Ryan, Joan Ryan, Karen Woolstenhulme, Emily Woolstenhulme, and Jace Woolstenhulme.

The opening prayer was given by Brad Hancock.

MINUTES

A motion was made by Larry Murray to approve the minutes of the meeting of December 23, 2003. Motion seconded by Robert Yack. Motion carried unanimously.

PURCHASE ORDERS

A motion was made by Robert Yack to approve the following purchase orders. Motion seconded by Dave Woolstenhulme. Motion carried unanimously.

38339 38408 38703 38576 38486 38586 38483 38481 38588 38585

UBTA Thatcher Company Utah Jazz Youth Basketball Utah State Div. of Finance Freedom Mailing Hanks Electric Horrocks Engineers LCL Oil, Inc. Jonathan Draney Frontier Grill

1,125.00 913.53 2,800.00 104,255.00 729.58 5,847.11 3,134.40 3,892.75 934.17 2,129.98

38577 38581 38245 38143

R A K Industries Dan Wilcox Versalite Moon Lake Electric Moon Lake Electric McKeachnie & Allred K & K Sanitation

665.27 564.43 1,808.00 662.66 9,503.82 3,115.00 33,990.20 $179,547.79

MAYOR’S COMMENTS

Mayor Ormon Sullivan addressed Council and the audience stating that he feels it is an honor to fill the position of mayor and he is looking forward to working with the Council, City Manager, City Recorder, and employees. He stated that we serve the citizens of this community and he will work towards this to the best of his ability. He also stated that that actions taken need to represent the people of the community as a whole and not just special interest groups. Any action taken by this council needs to serve a purpose and benefit the community. We should then ask the question of how the city is going to pay for it. Mayor Sullivan then explained the parliamentary procedure that will be followed.

ROOSEVELT HOUSING AUTHORITY ASSIGNMENTS/SWEARING IN

Mayor Sullivan asked Council Members Robert Yack and Dave Woolstenhulme if they would be willing to serve as Board Members of the Housing Authority. They both agreed to serve.

City Recorder Carolyn Wilcken then proceeded to swear them in.

FIREWORKS DISPLAY

City Manager Brad Hancock reported on his inquiry into the cost of purchasing a 16” fireworks shell for the July 4^th and UBIC events. Brad stated that the largest fireworks shell Roosevelt has ever set off is 12”. The cost of a 16” shell is 3 for $1,000 due to the fact that insurance and transportation costs make three shells as financially feasible as purchasing one. John Gardner was not present and since he is the one asking for the information, this matter will be referred to him.

UTAH ATHEISTS CONCERN

Roosevelt City has received a letter of notice from the Utah Atheists that prayer is not legal in government public meetings unless equal time is also given to all other groups and individual citizens. Their letter stated “...that opening remarks is legal, but further designating the opening specifically for prayer, invocation, reverence, thoughts, readings, etc. is not legal because it proscribes what a citizen must say or do.” Council Member Murray asked that this letter be given to our attorney and receive his legal opinion.

OUT-OF-CITY WATER CONNECTION REQUEST

City Manager Brad Hancock stated that he had received a check and completed application for an out-of-city water connection from Ora Farley, who lives in Orem. Mrs. Farley asked Brad through her agent, if he would present her request which he agreed to do. After discussion, a motion was made by Larry Murray to authorize an out-of-city water connection to be located at 1400 East 1000 North next to the Lenny Hardman property. Motion seconded by Robert Yack. Motion carried unanimously.

1/16^th SALES TAX CONCERN

Utah Governor Olean Walker wants to take a portion of the 1/16^th Sales Tax that is currently designated for roads and some water development and use it for education. Rural entities like Roosevelt City are opposed to this action and have petitioned our state representatives to use their influence to defeat this measure. The loss of revenue to the city’s road department would be nearly $30,000.00.

OUTSTANDING OPERATOR NOMINATION

Jay Mitchell has been nominated by Roosevelt City to receive an “Outstanding Operator” award from the Rural Water Association of Utah at their Annual Conference the end of February. City Manager Brad Hancock stated that Jay has worked for Roosevelt City for the past 32 years and has been an exemplary employee.

STREET & PUBLIC WORKS DISCUSSION

Street Superintendent George Dean came before Council and reviewed the Snow Removal Policy. Larry Murray asked for clarification regarding removal of snow once piled up, as stated in the policy. George explained that due to lack of equipment, this isn’t being done and due to concerns with the hazardous material that would be in the snow removed from the roads which are salted and sanded by the Utah Department of Transportation Road Department. The EPA would have concerns with this because of the concentration of large quantities of such materials in snow taken to one location. Larry asked if the snow could be placed at the 10 acre property recently purchased to be used for a drain area. It was discussed that there is a concern that EPA would require a developed containment pond which could be expensive. Roosevelt City only has three trucks, two of which are loaded with sanders and this makes removal of snow prohibitive in both time and money. Council Members concurred that the existing policy is adequate.

GOLF PROFESSIONAL DISCUSSION - BENEFITS AND WAGE

City Manager Brad Hancock asked for direction from Council regarding wages and benefits for a new golf pro. Brad stated that the benefits would need to include State Retirement and medical insurance. The wage should be $40,000 annually plus medical and state retirement which would

make a total package of about $50,000. This action would take the Golf Pro from an independent contractor status to city employee status. A motion was made by Larry Murray that council members receive copies of financial statements on the 2003 golf course season and be given an opportunity to review these statements and to also give this information to the standing golf course committee and make this an agenda item at the next council meeting at which time it can be reviewed and discussed and decided what we can afford. The Golf Course Committee will also be invited to attend. Motion seconded by Guy Coleman. Motion carried unanimously.

SNOW REMOVAL CONCERNS

Dale Thomas appeared before Council to express concern with snow removal on Lagoon Street by the Library and street parking areas at the church on the opposite side. Mayor Sullivan explained that city policy states that the City crews must see that the streets are open in order of priority. Street Superintendent George Dean indicated he was sympathetic to Mr. Thomas’ concerns and would do what he could to alleviate the problem within the parameters of the policy. Mr. Thomas thanked the Council and Mayor.

VEHICLE POLICY DECISION

Mayor Sullivan explained that after further consideration, he had decided that he would support the policy as presented. After discussion, a motion was made by Robert Yack to approve the policy as presented. Motion seconded by Dave Woolstenhulme. Motion carried unanimously.

BUSINESS LICENSE APPLICATIONS

After review, a motion was made by Larry Murray to approve the following business license applications.

Triple J Holding from John Peterson

A Mother’s Love Child Care from Christina Glancy for a Home Occupation permit

R & J Distributing from Juliann Richens for a Home Occupation permit

Motion seconded by Dave Woolstenhulme. Motion carried unanimously.

COUNCIL ASSIGNMENTS

Mayor Sullivan made the following Council assignments:

Larry Murray - Main Street Improvement, Mosquito Abatement, Chamber of Commerce

Guy Coleman - P & Z Board, City Scholarship Committee, Beautification Committee

Robert Yack - Cleanup Chairman, July 4^th Events, Housing Authority Board

John Gardner – Christmas Light Parade, Youth City Council, Airport Board

Dave Woolstenhulme – Golf Committee, UBIC Committee, Housing Authority Board

ONE & FIVE YEAR CONSOLIDATED PLAN

City Manager Brad Hancock explained the purpose for the one and five year consolidated plan is to facilitate in obtaining grant and loan funding through the Permanent Community Impact Fund Board.

EXECUTIVE SESSION

A motion was made by Larry Murray to go into an executive session to review prior executive session minutes. Motion seconded by Robert Yack. Motion carried unanimously.

Mayor Ormon Sullivan called the regular council meeting back into session.

COUNCIL CONCERNS

Robert Yack – Robert had been contacted by Shelly Fenn of Questar. She expressed concern that new businesses requiring Questar service need to have physical addresses before she is contacted so they know where the service is to be located.

Dave Woolstenhulme – Dave reported that he had received a number of complaints regarding snow removal from the downtown sidewalks. It has been Roosevelt City policy that the business owner be responsible for removal of snow in front of their business.

Guy Coleman – Guy requests information on city services so he can be better informed when making council decisions.

A motion was made by Larry Murray to adjourn the meeting. Motion seconded by Guy Coleman. Motion carried unanimously.

Meeting adjourned at 8:10 p.m.

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Ormon Sullivan, Mayor

ATTEST:

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Carolyn Wilcken, Recorder