MINUTES OF A REGULAR MEETING

 

January 8, 2008

 

 

The meeting was called to order at 5:30 p.m. by Mayor Russell L. Cowan. 

 

A roll call was taken which showed council members Lane Yack, Guy Coleman, Robert Yack, Vaun Ryan, and Dave Woolstenhulme, present.  Mayor Cowan stated that the meeting was a regularly called meeting and that notice of the time, place and agenda of the meeting had been provided to the local news media and to each member of the governing body.

 

Others present included City Manager Brad Hancock, City Recorder Carolyn Wilcken, Ace Davis, Tom Nordstrom, John Wood, Preston McConkie, Ben Lemmon, Rick Harrison, Jeff Liesik, Justin Johnson, Scott Hacking, Roger Eschler, Beverly Hansen, and Bob Abercrombie.

 

Opening prayer was given by City Recorder Carolyn Wilcken.

 

MINUTES

 

A motion was made by Councilman Vaun Ryan to approve the minutes of the meeting of December 18, 2007, after revision.  Motion was seconded by Councilman Robert Yack.  Motion was carried unanimously.

 

HOME OCCUPATION PERMIT

                                   

Council reviewed a home occupation permit for Tiffany’s Daycare from Tiffany Carlson.  After review and discussion, a motion was made by Councilman Dave Woolstenhulme to approve this application. Motion seconded by Councilman Guy Coleman.  Motion carried unanimously.

 

PROPOSED WASTEWATER LAGOON APPROVAL PERMITS

 

Scott Hacking representing the Department of Environmental Quality came before Council to discuss the proposed legislation for monitoring wastewater lagoons. Mr. Hacking reported legislation will be introduced this current legislative session requiring permits for full containment lagoons such as the city owns and operates.  Mr. Hacking stated that he believes this legislation will have no affect on Roosevelt as we are already properly operating our wastewater lagoons, but it will have more affect on regulation of wastewater from private industry.  He also reported that a work plan has been devised for the Palmer Tire benzene testing. 

 

PRESENATION OF ANNEXATION PETITION

 

City Recorder Carolyn Wilcken presented an annexation petition to Council for property owned by Duchesne County School District and Dan Southwick, Manager of Split Mountain Enterprises, LLC.  They are requesting that their property be annexed into Roosevelt City limits.  Council expressed some concern with the proposed property as shown on the plat map as it excluded a small portion of property between Duchesne County and Uintah County on the Duchesne/Uintah County border.   Another concern is that the owner name on the plat map isn’t the same as the owner name in the annexation petition.  John Wood, representing Dan Southwick, stated that a revised plat map would be prepared.  After review and discussion, a motion was made by Councilman Robert Yack to allow Dan Southwick to proceed to meet with Planning and Zoning to determine if the city can accommodate the zoning that will be requested on the annexed property.  Motion seconded by Councilman Vaun Ryan.  Motion carried unanimously.

 

BALLARD LAW ENFORCEMENT & PATROL AGREEMENT DISCUSSION

 

Ballard Mayor Tom Nordstrom, along with two Ballard council members Bob Abercrombie and Ace Davis, attended Roosevelt Council Meeting for discussions on providing law enforcement to Ballard.  Police Chief Rick Harrison and Finance Director Justin Johnson both feel that the proposed agreement adequately covers the cost to provide this coverage.  However, since the proposed amount was determined prior to the annual wage increase which became effective on January 1st, Council directed that the increase be determined and the amount of the contract proportionately increased to include the increase in cost to provide this service.  Council will review a revised final agreement at the next council meeting.

 

BALLARD FIRE PROTECTION AGREEMENT DISCUSSION

 

The proposed figure to provide fire service to Ballard is $15,000.00.  Ballard Mayor Nordstrom stated that he felt this figure might be low.  Ballard Councilman Bob Abercrombie stated that he felt it was appropriate to help defray training and equipment costs and a willingness to pay their fair share.  After review and discussion, Ballard and Roosevelt decided on a figure of $20,000 per year and consider entering into an agreement for longer than one year.  Ballard will review the revised agreement.

 

BALLARD RV PARK DISCUSSION

 

Ballard expressed concern that Ballard had only allowed the RV park for Barnard Pipeline without going through the proper process because it was understood to be a temporary short-term arrangement.  At the end of the temporary agreement period, Ballard was expecting the property to be restored to bare ground with all utilities removed.  After discussion, Mayor Cowan directed that notice be given to the tenants of the trailer park that they have to April 30, 2008, to vacate the trailer park.  Ballard representatives stated that if Roosevelt feels there is a continuing need for a trailer park, they can be approached to determine how to appropriately proceed.

 

BALLARD WATER CONCERNS

 

Bob Abercrombie stated that Ballard is concerned with water needs in this area and the cost to provide this water.  Ballard would like to work with Roosevelt to discuss water needs and best to proceed to adequately provide water for the Uintah Basin.  Also, Ballard has given financial support to Roosevelt in our water rights efforts with the State Engineer.

 

SCREENING WATER FROM SANDWASH

 

Experts have advised that we wait to see if the Sandwash water needs to be screened.  City Manager Brad Hancock stated that the best location for a screen would be at the meter if it becomes necessary to screen the water.  Brad stated that the worse case scenario would be that sprinkler heads would be plugged and can be cleaned.

 

GOLF COURSE SURVEILLANCE

 

At Roosevelt’s request, Wind River Wireless has submitted a bid in the amount of $6,094.79 to provide surveillance on the golf course.  Installation would include a monitor in the clubhouse that will show activities in a number of golf course areas.  This action is being pursued due to several vandalism occurrences at the golf course.  After review and discussion, a motion was made by Councilman Dave Woolstenhulme to approve providing surveillance for the golf course by accepting the bid from Wind River Wireless in the amount of $6,094.79.  Motion seconded by Councilman Guy Coleman.  Motion carried unanimously.

 

PANDEMIC PREPAREDNESS DISCUSSION

 

Tri-County Health Department has asked that Roosevelt City consider obtaining oseltamivir vaccine to vaccinate key city employees in the event of a pandemic outbreak.  Employees mentioned included the Police Chief and Fire Chief.  Council will considered this at a later time.

 

PERMANENT COMMUNITY IMPACT BOARD REPORT

 

Councilman Robert Yack reported on the outcome of approaching the PCIB for a grant to purchase fire equipment.  Our original request was for $140,000.  However, the PCIB asked that Roosevelt modify the amount requested since it was to be entirely grant money.  Roosevelt resubmitted a request in the amount of $120,000 which was a $20,000 reduction.  After review and discussion, a motion was made by Councilman Robert Yack to take $20,000 out of Council Discretionary Funds to cover the $20,000 deficit needed to purchase the equipment.  Motion seconded by Councilman Dave Woolstenhulme.  Motion carried unanimously.  The PCIB funded $120,000 to help to upgrade three trucks in the fire Department.

 

EXECUTIVE SESSION

 

A motion was made by Councilman Robert Yack to go into an executive session to discuss personnel matters and matters of litigation and at the end of the discussion, return back into regular session.  Motion seconded by Councilman Dave Woolstenhulme.  Motion carried unanimously.

 

 

PURCHASE ORDERS

 

A motion was made by Councilman Dave Woolstenhulme to approve the following purchase orders.  Motion seconded by Councilman Vaun Ryan.  Motion carried unanimously.

 

 

48356

Zions First Nat'l. Bank-Trust

$  58,184.73

48302

Wells Fargo Remittance Center

606.86

48271

Wilcken Enterprises, Inc.

565.88

48357

UBTA

26,539.57

48380

Mountainland Supply Co.

23,684.60

48282

K & D Patching

3,304.00

48428

Golden Corral

2,524.25

48173

Western Petroleum

31,821.66

48019

Western Petroleum

1,461.69

48255

Western Petroleum

638.85

47743

Western Petroleum

7,891.53

47996

Office Depot

1,279.80

48381

Rural Water Association

650.00

48483

IFA

2,789.59

48382

Johansen Construction

21,600.00

48479

Highland Golf

514.99

48340

Murray Motor /Others

16,900.00+

48429

Carolyn Wilcken

1,000.00

48304

Mabey & Wright & James

3,618.50

48303

J F Excavation

5,644.00

48453

Uintah Basin Standard

876.30

48305

Horrocks Engineering, Inc.

10,894.74

48342

Upper Limit

4,444.00

47744

Fuelman Gas Card

628.00

 

Utah Local Governments Trust

3,052.22

 

K & K Sanitation

51,103.38

 

Questar Gas

3,873.04

 

Alltel

671.24

 

Allred & McClellan P.C.

5,097.50

 

Joel D Berrett

662.50

 

Moon Lake Electric

9,984.37

 

UBET Cellular

      1,560.35

 

$287,168.14

 

 

 

WATER WELL DEVELOPMENT DISCUSSION

 

City Manager Brad Hancock explained to Council that we could drill another well at Hayden without having to obtain approval through the state.  This is possible by retiring existing well #5

and drilling a replacement well.  It will cost approximately $200,000 to do this.  After review and discussion, a motion was made by Councilman Robert Yack to proceed with the process to drill a new well.  Motion seconded by Dave Woolstenhulme.  Motion carried unanimously.  Mayor Cowan directed that the state be contacted so they are aware of our action.

 

CEMETERY MAINTENANCE VEHICLE

 

Council reviewed a bid for a truck for the cemetery.  The current truck is having problems that the Auto Department has been unable to resolve.  After review and discussion, a motion was made by Councilman Vaun Ryan to accept the bid as proposed to purchase a Cemetery Truck.  Motion seconded by Councilman Guy Coleman.  Motion carried unanimously.

 

COUNCIL REPORTS

 

Vaun Ryan reported that community planning meetings will be held monthly beginning January 23rd to plan and formulate ideas to present to Roosevelt City Council.

Lane Yack didn’t have anything to report.

Guy Coleman didn’t have anything to report.

Dave Woolstenhulme didn’t have anything to report.

Robert Yack didn’t have anything to report.

 

A motion was made by Councilman Vaun Ryan to adjourn the meeting.  Motion seconded by Councilman Lane Yack.  Motion carried unanimously.

 

Meeting adjourned at 10:30 p.m.

 

 

_________________________________

Russell L. Cowan, Mayor

 

 

ATTEST:

 

 

_________________________________

Carolyn Wilcken, Recorder